City of Philadelphia RFP for Assessment Notice Mailing and Application Processing Services

The City of Philadelphia’s Office of Property Assessment requires a qualified firm to provide application and returned mail processing alongside mailing services for property assessment notices. The selected vendor must handle the timely mailing of approximately 580,000 assessment notices, process First Level Review applications, and manage returned mail by identifying and logging address discrepancies. Eligibility is restricted to onshore USA organizations, and joint ventures must follow specific submission rules. Applicants must submit proposals electronically through eContract Philly by 5:00 PM Philadelphia Time on November 17, 2026. All questions must be submitted no later than November 2, 2026. Submissions must include mandatory political contribution disclosures and meet format requirements. The City will evaluate proposals based on criteria including the superior ability or capacity to meet contract requirements, local impact, and cost, though cost is not the sole deciding factor. The proposed compensation cap for this contract is $300,000.