About this opportunity
AI summaryThe Southington Board of Education is requesting proposals from vendors to provide pricing for ice cream products for the 2026-27 school year. The selected vendor will supply these products to eleven locations within the district's School Food Services Department. Eligibility is restricted to onshore USA organizations. Proposers must present their submissions on the provided RFP sheets, filled out in ink or typed. Required submission items include proof of insurance, at least two references for similar work, a Workplace Analysis, a Non-collusive RFP statement, an IRS Form W9, a State of Connecticut Department of Education Certification, descriptive literature, and item specifications. Vendors must also identify all nut-free products and items containing coconut oil. Sealed, marked proposals must be delivered to the Purchasing Department by 10:30 a.m. on Monday, November 9, 2026, at which time they will be publicly opened and read.
Buyer and opportunity details
- Client
- Southington Board of Education
- Solicitation No.
- 2027-004
Scope of work
- Supply peanut and nut free ice cream products to 11 school locations
- Weekly or bi-weekly deliveries in frozen state between 8:30 a.m. and 10:00 a.m.
- Provide and maintain approved ice cream freezers with mechanical refrigeration at no additional charge
- Perform maintenance, cleaning, and defrosting of chest freezers as requested
- Provide written assurance of nut-free status and identify items containing coconut oil
- Submit nutrient analysis for each product before sale
Minimum qualifications
- Vendor must be on the Connecticut State Department of Education List of Acceptable Foods and Beverages and/or Connecticut Healthy Certification List
Documents to include with your response
- RFP Response Sheet
- Proof of insurance
- References (at least two)
- Workplace Analysis
- Non-collusive RFP Statement
- Descriptive literature and item specifications for each item
- IRS Form W9 (Rev. March 2024)
- State of Connecticut Department of Education Certification Regarding Debarment, Suspension, Ineligibility
- Written Assurance that products are nut free and identification of products with coconut oil
Key dates
- Proposals due
- 10:30 a.m. on Monday, November 9, 2026
How to submit
- Method
- Sealed hard copy
- Instructions
- Submitted in sealed envelopes marked with RFP Number to Purchasing Office, Board of Education, John Weichsel Municipal Center, 200 North Main Street, Southington, CT 06489.
Contract details
- Term
- 2026-27 school year, through June 30, 2027
- Place of performance
- Eleven school locations within the Southington Public Schools district in Southington and Plantsville, Connecticut
- Insurance and bonding
- Proof of insurance required with RFP. Mandatory Workmen's Compensation Insurance and Public Liability Insurance of not less than $1,000,000 per accident and property damage insurance.
- Funding
- National School Lunch Program