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This RFP has expired (deadline Nov 4, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
ExpiredSolicitation 27-24

Somerville Short Term Rental Database and Reporting Services RFP

Buyer
City of Somerville, Massachusetts
Place of performance
Somerville, MA and other locations designated by the Department point of contact
Response deadline
Nov 4, 2026Deletes on Nov 18, 2026
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What the buyer needs

AI summary

The City of Somerville, Massachusetts, seeks a vendor to provide short-term rental (STR) database and reporting services to support outreach, monitoring, and code enforcement. The selected vendor must identify STR property addresses from applicable websites, maintain and update the database at least biweekly, collate listings by address and host, provide searchable and sortable aggregated data, and archive date- and URL-stamped screenshots and photographs with mass export capabilities. Work will be performed offsite. Only USA-based organizations are eligible to submit proposals. Applicants must submit one original sealed proposal package containing two separate sealed envelopes—one for the technical proposal and one for the price proposal—including all required checklist forms, standard formatting, firm qualifications, and three relevant references. Questions must be submitted by 12:00 PM EST on October 28, 2026, and final proposals are due by 3:00 PM EST on November 4, 2026. The contract period runs from December 1, 2026, to November 30, 2027, with two optional one-year renewals.

Scope of work

  • Create and maintain a database of short-term rental units updated no less than biweekly
  • Identify addresses of properties listed for short-term rentals from applicable websites
  • Collate listings and characteristics by address and listing host
  • Include searchable and sortable functions exportable to custom Excel or CSV reports
  • Archive and mass export screenshots and photographs appended to listings with identifiable information affixed
  • Interface software to accept data files from CitizenServe and reference Assessing software Vision
  • Provide weekly or monthly reports on all new and removed listings
  • Provide reports, analysis, documentation, and access to online data as required

How proposals are evaluated

CriterionWeight / scoring
Comparative Evaluation Criteria rated as Highly Advantageous, Not Advantageous, or UnacceptableNot specified

Minimum qualifications

  • Three years of experience creating and maintaining STR databases

Documents to include with your response

  • Cover Letter
  • Acknowledgement of Addenda
  • Quality Requirements Form
  • Somerville Living Wage Form
  • Certificate of Signature Authority
  • Reference Form
  • Supplier Diversity Form
  • Price Form
  • Certificate of Good Standing
  • Insurance Certificate

How to submit

Method
Sealed hard copy package delivered by mail/courier or digital submission via BidExpress.com
Instructions
Submit one original and one electronic copy on USB drive for Non-Price Proposal (Envelope 1) and Price Proposal (Envelope 2) in one sealed package, or submit online via BidExpress. Email submissions are not accepted.