About this opportunity
AI summaryThe University requires an automated reference check solution to support recruitment across all benefited positions, with an option to use the product on selected non-benefited positions. The solution must support pre-employment reference checks, academic reference checks or letters of recommendation, reporting and analytics, and integration with the Oracle Recruiting Cloud. Vendors must also meet requirements regarding user experience, data security, privacy, implementation, support, and technical capabilities. Only USA organizations performing work offsite are eligible to bid. Suppliers must submit all questions no later than November 9, 2026.
Buyer and opportunity details
- Client
- University of Wyoming
- Solicitation No.
- KLW-2026-28
Scope of work
- Pre-employment and academic reference checking capability
- Customizable question templates and fraud detection capabilities
- Automated reminders for candidates and references
- Integration with Oracle Recruiting Cloud and Single Sign-On capability
- Reporting, detailed analytics, and export capabilities
- Mobile-friendly, intuitive, and accessible user experience
- Implementation, training, and ongoing technical support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Solution's ability to meet scope of work and minimum requirements | 15 total points |
| User experience and accessibility | 10 total points |
| Supplier’s capabilities and relevant experience | 15 total points |
| Cost proposal | 20 total points |
Minimum qualifications
- Experience delivering automated reference check tools, particularly in higher education
- Current Wyoming residency certification on file with Department of Workforce Services for 5% state preference, if applicable
Documents to include with your response
- Signed Form of Proposal
- Signed copies of all addenda
- Completed Voluntary Product Accessibility Template (VPAT) or accessibility statement
- Copy of most recent Higher Education Community Vendor Assessment Toolkit (HECVAT)
- Three (3) higher education or comparable organization references
- Itemized Cost Proposal
- Work plan and project timeline
- Export control identification format (ITAR or EAR)
Key dates
- RFP Issued to BidNet
- Wednesday, October 28, 2026
- Supplier Questions Due In BidNet
- Monday, November 9, 2026 at 2pm MT
- Responses to Questions Posted to BidNet
- Thursday, November 12, 2026
- RFP Responses Due In BidNet
- Monday, November 23, 2026 at 2pm MT
- Supplier Demonstrations (tentative)
- December 2026/January 2027
How to submit
- Method
- Electronic via BidNet Direct portal
- Instructions
- Responses must be uploaded to www.bidnetdirect.com by the deadline. Proposal response length must not exceed 50 single-sided pages. Form of Proposal must be signed.
Contract details
- Place of performance
- University of Wyoming / Offsite
- Insurance and bonding
- Commercial general liability insurance, comprehensive automobile liability with minimum combined single limit of $1,000,000 per occurrence, workers compensation, and employer stop gap liability.
- Funding
- Section 508 of the Rehabilitation Act (36 CFR Part 1194)