About this opportunity
AI summaryThe buyer requires a vendor to provide, install, configure, and implement a modern electronic key tracking and management system for the Sheriff's Office. This project will transition the facility from its existing key tracking process to a secure, network-connected electronic solution that improves accountability, security, and real-time monitoring of facility keys. The scope includes delivering scalable electronic key management panels to integrate with the County's network infrastructure and establish an electronic audit trail. Only USA organizations performing work offsite are eligible to bid on this opportunity. Bidders must submit all questions no later than November 19, 2026. The buyer is currently looking for proposals and has not provided additional details on the contract term or budget.
Buyer and opportunity details
- Client
- Rockdale County
- Solicitation No.
- 26-23
Scope of work
- Provide, install, configure, and implement an electronic key tracking and management system
- Furnish three network-connected electronic key management panels
- Install key panel in Booking area supporting 96 key positions
- Install key panel in Annex supporting 64 key positions
- Install key panel in Central Roll Call Room supporting 64 key positions
- Provide system controller, required software licenses, and centralized administration
- Provide comprehensive training, user documentation, and testing prior to final acceptance
- Provide technical support, maintenance, and warranty coverage
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Capabilities and Proposed Approach | Not specified |
| Company Experience, Qualifications, and Past performance | Not specified |
| Cost and overall value | Not specified |
| Local Vendor Preference Policy | 5 points |
Minimum qualifications
- Current business license from home-based jurisdiction
- Not in default on payment of taxes, license fees, or monies due to Rockdale County
- At least three references from projects with similar experience
Documents to include with your response
- Proposal Form
- All Applicable Affidavit Forms
- Non-Collusion Affidavit of Vendor
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Affidavit Verifying Status under O.C.G.A. § 50-36-1
- Certification of Absence of Conflict of Interest
- Local Vendor Preference Affidavit of Eligibility
- Proof of Business License
- Three references
- Information Technology Disclosures
Key dates
- Questions due
- 2:00 p.m., local time, on Thursday, November 19, 2026
- Proposals due
- 2:00 P.M., local time, Thursday, December 3, 2026
How to submit
- Method
- Sealed proposals via USB Flash Drive
- Instructions
- Submitted to Rockdale County Finance Department, Procurement Division, 981 Milstead Avenue, Conyers, GA 30012. One (1) USB Flash Drive in Adobe PDF format.
Contract details
- Term
- TBD
- Place of performance
- Rockdale County Sheriff's Office, 911 Chambers Dr. NW, Conyers, Georgia 30012
- Insurance and bonding
- Certificates of insurance from companies licensed in GA, rated A or higher by A.M. Best. Rockdale, GA named as Additional Insured under General Liability, Auto, and Umbrella policies with 30 days prior notice of cancellation.