About this opportunity
AI summaryThe City of Gilroy Public Works Department is seeking proposals from qualified USA-based firms to develop a Comprehensive Facilities Condition Assessment for a variety of municipal buildings in Gilroy, CA. The selected consultant must perform data collection, conduct facility assessments, identify short- and long-term capital renewal needs, perform cost analyses, and provide reserve budgeting forecasting. Firms must submit questions via email by November 4, 2026. Proposals and cost schedules must be delivered as separate PDF files by 2:00 PM on November 19, 2026, to [email protected] and [email protected]. Submissions must include a signed cover letter, Attachment 1 (Proposal Checklist Submittal), and Attachment 2 (Contract Requirements Acknowledgement). The main proposal body must not exceed 30 single-sided pages in at least 12-point font.
Buyer and opportunity details
- Client
- City of Gilroy
- Solicitation No.
- 27-RFP-PW-545
Scope of work
- Task 1 Project Management and project management plan
- Task 2 Data Collection and Review
- Task 3 Conduct Assessment and facility inspections
- Task 3.2 Facility Condition Index calculation and Current Replacement Value estimation
- Task 4 Identification of Short and Long-Term Capital Renewal Needs
- Task 5 Cost Analysis and Reserve Budgeting Forecasting
- Task 7 Deliverables including facility specific summary memos
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost Proposal | 10 points |
Minimum qualifications
- Qualified firm experienced in providing Facilities Condition Assessment Services for municipal buildings
- List of at least three prior Facility Condition Assessments completed within the last five years
- Registered contractor with Department of Industrial Relations if subject to prevailing wage laws
Documents to include with your response
- Proposal document in PDF format
- Proposed Fee and Fee Schedule in a separate PDF file
- Attachment 1 - Proposal Submittal Checklist
- Attachment 2 - Contract Requirements Acknowledgement
- Cover letter signed by an authorized individual
- Preliminary project schedule showing major milestones
Key dates
- Deadline to Submit Questions
- 2:00 PM November 4, 2026
- Issue Addendum/Response to Questions
- November 13, 2026
- Proposals due
- Thursday, November 19, 2026 at 2:00 PM
- Notice of Intent to Award
- November 27, 2026
- City Council Meeting for Contract Award
- December 14, 2026
How to submit
- Method
- Electronic via email
- Instructions
- Submit proposal and fee in separate PDF files to [email protected] and [email protected]. Page limit is 30 single-sided pages.
Contract details
- Term
- Complete scope of work within five months from notice to proceed
- Place of performance
- Gilroy, CA
- Insurance and bonding
- Commercial General Liability, Automobile Liability, Workers Compensation with statutory limits, Employer Liability limit no less than $1,000,000, and Professional Liability (Errors and Omissions).
- Funding
- California State Prevailing Wage Laws, Title 49 CFR Part 26, Title 48 CFR 31, and 2 CFR 200