What the buyer needs
AI summaryThe buyer requires a vendor to provide translation and interpretation services. Translators must demonstrate fluency in speaking, listening, reading, and writing in English and the target languages, which historically included Bengali, Dari, Somali, Nepali, Swahili, Burmese, French, Tigrinya, Karen, Kinyarwanda, Dinka, and Turkish. Interpreters must complete training on ethics, confidentiality, and test administration, remain actively interpreting in the testing room without using technology, and document their exit times. Eligibility is restricted to onshore USA organizations, and the work must be performed offsite at the vendor's office premises. Vendors must submit all questions no later than November 5, 2026, and submit proposals for the budget.
Scope of work
- Provide oral human translation services for New York State Examinations
- Deliver interpretation for Regents and Grades 3-8 exam administration windows
- Interpret exam text with fidelity and compliance with state testing regulations
- Sign in/out and complete NYSED Deputy and Proctor Certificates
- Maintain examination security protocols and student confidentiality requirements
- Refrain from using cell phones or technology in testing rooms
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organization's Qualifications | 25 points |
| Quality of the Proposed Approach | 25 points |
| Qualifications of Key Staff | 25 points |
| Total cost of the proposal | 25 points |
Minimum qualifications
- Demonstrated fluency in speaking, listening, reading, and writing in English and target languages
- Successful completion of interpreter training related to ethics, confidentiality, and test administration procedures
- Valid license or authorization to do business in New York State
Documents to include with your response
- Proposer Information Form
- IRS Form W-9
- Professional References Form listing at least 3 references
- Proposal Quotation Sheet
- Statement of Qualifications Form
- Non-Collusive Bidding Certification
- Non-Discrimination Questionnaire
- Original signed Signature Page
- M/WBE Certification copy if applicable
How to submit
- Method
- Sealed physical package
- Instructions
- Submit 1 original marked ORIGINAL, 5 copies marked COPY, and 1 electronic PDF copy on USB/DVD/CD in a sealed package to Syracuse City School District, Attn: Deanne Dwyer, 1025 Erie Boulevard West, Syracuse, NY 13204.