About this opportunity
AI summaryThe City of Passaic is soliciting proposals from licensed veterinarians to provide medical services for animals under the care of the City of Passaic Health Division, Animal Shelter. The selected vendor will perform health examinations, administer vaccinations, keep animal charts, and make final status determinations regarding adoption, fostering, or euthanization. The contract period spans one year. Eligibility is limited to USA-based vendors holding a valid license to practice veterinary medicine in New Jersey with 3–5 years of clinical experience. The vendor's facility must be located within a five-mile radius of the City of Passaic and maintain professional liability insurance. Bidders must also possess a New Jersey Business Registration Certificate at contract award. Proposals must include an Ownership Disclosure Statement, Non-Collusion Affidavit, proof of licensure, resume, references, fee schedule, insurance certificates, W-9, and required certifications. Sealed proposals are due by Friday, November 13, 2026, at 11:00 A.M. at the City of Passaic Division of Purchasing.
Buyer and opportunity details
- Client
- City of Passaic
Scope of work
- Examine shelter animals for illness, injury, or disease on an as-needed basis
- Vaccinate animals for Parvovirus, distemper, rabies, or other necessary vaccines
- Treat sick or injured animals on an emergency basis on site or at private office
- Conduct Rabies Control Program clinics, including at least one Saturday and Spring/Fall clinics
- Order necessary medications and syringes, maintaining proper supply inventories
- Perform Feline Immunodeficiency Virus testing for adoption-eligible cats
- Perform animal euthanasia in accordance with N.J.A.C. 8:23A and complete required records
- Establish standard operating procedures for disease control and adequate health care
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Criteria | 12% |
| Management Criteria | 29% |
| Past Experience and Performance | 27% |
| Cost Criteria | 32% |
Minimum qualifications
- Valid license to practice veterinary medicine in the State of New Jersey
- Facility located within a five (5) mile radius of the City of Passaic
- At least 3-5 years of clinical experience in shelter medicine, spay/neuter surgery, or forensic exams
- Business Registration Certificate from the Division of Revenue, State of New Jersey
Documents to include with your response
- NJ Business Registration Certificate
- Ownership Disclosure Statement
- Non-Collusion Affidavit
- Affirmative Action Evidence (Certificate of Employee Information Report or Form AA-302)
- Proof of NJ Veterinary License
- Resume/CV
- Staffing Plan
- Reference List (3-4 references)
- Fee Schedule / Proposal Form
- Disclosure of Investment Activities in Iran Certification
Key dates
- Written requests for interpretation due
- at least seven (7) days prior to the date fixed for the opening of the proposal
- Proposals due
- Friday, November 13, 2026 @ 11:00 A.M.
How to submit
- Method
- Sealed proposals by mail, hand delivery, or City drop box
- Instructions
- Delivered to City of Passaic, Division of Purchasing, Attn: Doris Dudek, Director of Purchasing, 2nd Floor, Room 207, 330 Passaic Street, Passaic, NJ. Envelopes must be sealed and endorsed VETERINARIAN SERVICES.
Contract details
- Term
- one (1) year, commencing January 1, 2027, to December 31, 2027
- Place of performance
- Passaic, New Jersey
- Insurance and bonding
- Professional Liability (Malpractice) $1,000,000 per occurrence / $3,000,000 aggregate; Commercial General Liability $1,000,000 per occurrence / $2,000,000 per project/location; Workers Compensation Statutory with $1,000,000 Employer Liability; Commercial Automobile Liability $1,000,000 per accident; Cyber Liability $1,000,000 each claim / $1,000,000 aggregate; Commercial Excess Liability $5,000,000. Deductible no greater than $100,000 per occurrence.