Town of Gilbert Recreation and Event Management Software Procurement

The Town of Gilbert Parks and Recreation department is seeking qualified proposers to provide a modern, cloud-based recreation and event management software solution. The software must manage facility reservations, event ticket sales, memberships, program registrations, point-of-sale transactions, financial reconciliations, and participant communications while supporting integrations with municipal systems like ERP and GIS. Eligibility is restricted to onshore USA organizations, and performance of the work will be offsite. Applicants must submit proposals in PDF format via email to Dior Chapman and Ernestine Tesarek by December 2, 2026, before 10:00 AM Arizona Time. A pre-proposal conference is scheduled for November 5, 2026, and written inquiries are due by November 12, 2026, at 2:00 PM Arizona Time. Required submittals include a cover letter, proposal narrative, cost proposal, completed requirements spreadsheet, and compliance forms. The agreement term runs through June 30, 2031, with options for up to five additional one-year renewals.