About this opportunity
AI summaryThe U.S. Department of Energy, on behalf of the Office of the Chief Human Capital Officer, is conducting market research to identify qualified contractors capable of providing professional medical review and advisory services. The buyer requires advisory medical professionals to review medical documentation, evaluate limitations, and provide written recommendations for DOE's Reasonable Accommodation Program and potential other workforce-related medical review needs. The initial scope includes reviewing up to 600 previously approved cases and about 150 ongoing cases annually over an anticipated two- to four-year period of performance. Interested contractors should submit responses detailing their company overview, capability, experience, and nonbinding rough order of magnitude pricing. All unclassified submissions must be emailed to Contracting Officer Heather Leonard at [email protected] by 4:00 p.m. Eastern Time on Friday, November 13, 2026. Responses must be provided in PDF or Microsoft Word format and are strictly limited to a maximum of two pages.
Scope of work
- Reviewing medical documentation submitted in connection with Reasonable Accommodation requests
- Evaluating medical limitations and providing written recommendations regarding reasonable accommodations
- Reviewing previously approved Reasonable Accommodation cases
- Communicating with employees medical providers when properly authorized to clarify medical information
- Providing medical consultation to DOE personnel involved in the Reasonable Accommodation process
Minimum qualifications
- Qualified contractors capable of providing professional medical review and advisory services
- Ability to provide qualified physicians with appropriate medical credentials and relevant specialties such as occupational medicine, internal medicine, physical medicine, or psychiatry
- Demonstrated experience providing comparable medical review services to federal agencies
Documents to include with your response
- Company Overview including business size, socioeconomic status, NAICS code, UEI, CAGE code, contract vehicles, website, and primary contact
- Company Capabilities narrative addressing experience, qualified physicians, reviewing approach, capacity, dispersed organization experience, and pricing estimates
Key dates
- Responses due
- 4:00 p.m. Eastern Time, Friday, November 13, 2026
How to submit
- Method
- Instructions
- Email to Contracting Officer Heather Leonard with subject line Professional Medical Review Services – RFI. Limited to a maximum of two pages in PDF or Microsoft Word format.
Contract details
- Term
- two to four years
- Place of performance
- DOE Headquarters, program offices, field offices, and potentially Power Marketing Administrations
Federal notice details
- Solicitation number
- 89303027NHC000012
- Agency
- Department of Energy
- Buying office
- Headquarters Procurement Services
- Notice type
- Sources Sought
- Responses due
- Nov 13, 2026, 4:00 PM ET
- Posted on SAM.gov
- Oct 29, 2026
- Place of performance
- Washington, DC
- Contracting contact
- Heather Leonard
heather.leonard@hq.doe.gov
Source: SAM.gov. Read the official notice for the complete description and current instructions.
Incumbent and award research
No incumbent history found for this requirement. The notice does not cite a current contract, and no earlier award from this buying office matches it.
Source: USAspending.gov federal award data (U.S. federal public data). A contract is called the incumbent only when the notice or its documents cite it by number.