About this opportunity
AI summaryThe City of Harlingen, TX is requesting sealed proposals from qualified veterinary service providers to perform spay and neuter services for the City of Harlingen Animal Shelter. The selected vendor must conduct pre-operative evaluations, perform surgical procedures, and provide anesthesia, pain management, routine supplies, monitoring, and standard postoperative care for male and female cats and dogs. Additional responsibilities include notifying the City of complications or health conditions, providing written discharge instructions, maintaining accurate medical records, and submitting a qualification statement and proposal bond. Applicants must register with the Purchasing Office via email to request an RFP packet. Submissions require five total copies, comprising one original marked "ORIGINAL" and four copies marked "COPY". Proposals must be delivered to the Purchasing Office by 2:00 p.m. on Tuesday, November 17, 2026. Interested respondents are encouraged to attend a pre-proposal conference via Zoom at 10:00 a.m. on Tuesday, November 10, 2026. The contract period is one year.
Buyer and opportunity details
- Client
- City of Harlingen, TX
- Solicitation No.
- 2027-03
Scope of work
- Perform pre-operative evaluations to determine surgical candidacy
- Perform spay procedures for female cats and dogs and neuter procedures for male cats and dogs
- Provide anesthesia, routine surgical supplies, pain management, monitoring, and standard postoperative care
- Provide services for animals in heat or pregnant when medically appropriate and authorized
- Promptly notify the City of health conditions or complications before incurring additional charges
- Provide written discharge instructions, medication directions, and clinical information to designated staff or owners
- Maintain complete and accurate medical records in accordance with applicable law
- Submit itemized invoices identifying animal, service date, procedure, and authorized fees
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Purchase price | Not specified |
| Total long-term cost to the municipality to acquire respondent goods or services | Not specified |
| Demonstrated capability, cost efficiency, and ability to meet required elements | Not specified |
Minimum qualifications
- Maintain an active, unrestricted license to practice veterinary medicine in the State of Texas for all participating veterinarians
- Facility equipped to safely perform surgeries, temporarily house animals, and handle medical emergencies
- Compliance with state and federal laws regarding facility standards, sanitation, and controlled substance handling
- Maintain professional liability and other insurance in amounts required by the City
- Ability to receive referrals, coordinate scheduling, maintain clinical records, and provide timely services
- Demonstrate ability to commence veterinary services upon contract award with an implementation timeline
Documents to include with your response
- Proposal Form
- Proposal Reference Form
- Conflict of Interest Questionnaire (Form CIQ)
- Certificate of Interested Parties (Form 1295)
- Proposal Bond in the amount of 5% of the proposal
- Letter of transmittal
- Narrative illustrating understanding and methodology
- One (1) year financial report
- Copy of a current Texas state nonprofit identifier number
- Copy of Insurance Certificate
Key dates
- Pre-proposal conference
- Tuesday, November 10, 2026 at 10:00 a.m.
- Proposals due
- Tuesday, November 17, 2026 at 2:00 p.m.
- RFP opening
- Tuesday, November 17, 2026 at 2:30 p.m.
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit five (5) copies: one (1) original marked ORIGINAL and four (4) copies marked COPY to Purchasing Office, 404 S. 54th St., Harlingen, TX 78550.
Contract details
- Term
- 1 year
- Place of performance
- Harlingen, TX (Offsite)
- Insurance and bonding
- Contractor must maintain insurance per City requirements; policies must waive subrogation rights, name the City as Additional Insured, and provide a 30-day notice of cancellation. Proposal bond of 5% is required.