About this opportunity
AI summaryThe government authority located in Seattle, Washington, requires a vendor to provide elevator assessment, modernization or replacement, and construction administration services in occupied buildings. Preferred consultation teams include architectural, structural, elevator, and mechanical, electrical, and plumbing disciplines. The scope includes reviewing existing conditions and maintenance records, conducting architectural and vertical conveyance analyses, evaluating elevator pit conditions, and producing a feasibility assessment report with estimated costs and recommended repair schedules. Only onshore USA organizations are eligible to bid. A pre-bid meeting takes place on November 5, 2026, and all questions must be submitted no later than November 12, 2026. Applicants may submit their proposals digitally via email or online, and the buyer is currently seeking proposal budgets.
Buyer and opportunity details
- Client
- City of Seattle Finance and Administrative Services, Capital Development
- Solicitation No.
- FAS 2026-039
Scope of work
- Feasibility assessment reports detailing recommended elevator replacement and equipment improvements
- Architecture analysis including reviewing existing conditions, cab and lobby deficiencies, and code compliance
- Project management assistance, quality assurance, milestone tracking, and coordination meeting minutes
- Elevator and vertical conveyance analysis, including 12-month maintenance record reviews and pit condition reviews
- HVAC systems analysis and recommendations for elevator space support and shaft pressurization
- Plumbing system analysis including sanitary waste, vent piping, and sump pump connections
- Electrical system evaluations including mainline power data, surge protection, lighting, and fire alarm integration
- Cost analysis and complete cost estimates in Uniformat II component format
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Consultant Team and Key Personnel Experience | 35 |
| Past Performance and Project Experience | 35 |
| Project Management and Communication Plan | 10 |
| Technical Approach and Scope Understanding | 20 |
| Interview (if needed) | 100 |
Minimum qualifications
- Completed at least 3 projects including Elevator Assessment, Modernization or Replacement and Construction Administration in the last 10 years
- Provide three references from previous clients, owners, or architectural partners worked with in the last 10 years
- Lead team members for prime consultant and subconsultants must work in an office within 50 miles of downtown Seattle
Documents to include with your response
- Consultant Questionnaire Form
- Equal Benefits Designation / Form
- Inclusion Plan (WMBE)
- City Non-Disclosure Request Form (if applicable)
- Proof of State of Washington Business License (UBI#)
- Proof of City of Seattle Business License
- Certificate or documentation from Secretary of State showing incorporation status
- Form W-9 (if a new consultant for the City)
- Evidence of Insurance / Insurance Transmittal Form
Key dates
- Solicitation Release
- October 29, 2026
- Pre-Submittal Conference (Non-Mandatory)
- November 5, 2026, 1:00pm
- Deadline for Questions
- November 12, 2026, 5:00pm
- Response Submission Deadline
- November 19, 2026, 2:00pm
- Interviews if Conducted (estimated)
- Week of November 30 - December 4, 2026
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted through https://procurement.opengov.com/portal/seattle/projects/284217. Format must be 8-1/2"x11", double-sided, and no more than 10 pages (20 surfaces) excluding covers, tabs, and mandatory forms.
Contract details
- Term
- Valid through 2031
- Place of performance
- Seattle, Washington
- Insurance and bonding
- Proof of insurance is required upon receipt of notice of intent to award, as specified in the Attachments Insurance Transmittal Form.