Contra Costa County Request for Proposals for On-Call Commercial Document Destruction Services

The Contra Costa County Public Works Department is soliciting proposals from qualified, NAID AAA Certified or fully HIPAA/FACTA compliant US organizations to provide on-call, as-needed commercial document shredding services. Services require secure on-call document purge destruction via a mobile on-site shredding truck or secure off-site plant destruction, maintaining a strict chain of custody, meeting DIN P-3 paper destruction standards, and issuing immediate Certificates of Destruction. Primary service delivery will occur in Martinez, California, with potential requests at other County facilities over a two-year contract term. All proposals must be submitted electronically through BidNet no later than November 30, 2026, at 3:00 P.M. PST. Written questions must be submitted by November 12, 2026, at 3:00 P.M. PST. Applicants must include a proposal format detailing experience, a price proposal using Exhibit B-1, anti-collusion statement, business registration form, signed addenda acknowledgement, client references, proof of background-check protocols, required business licenses, and proof of NAID AAA Certification or HIPAA/FACTA compliance. AI-generated proposals will be rejected. Proposals will be evaluated on a 100-point scale based on company qualifications, security and operational capabilities, equipment and security, client references, and price.