About this opportunity
AI summaryCapital Region BOCES is requesting bids to provide copy paper services to government authorities and participating school districts in New York. The required deliverables include specified quantities of standard white, recycled, high-brightness, and colored 20 lb. and 24 lb. 8.5” x 11” copy paper. Eligible vendors are US-based onshore organizations, and entities listed on the System for Award Management exclusion list are ineligible. Bidders must submit required documentation, including the Bid Acknowledgement Form, Non-Collusion Affidavit, Iran Divestment Act Certification, Insurance Certification, Bidder's Form of Contract, and Vendor Bid Sheet signed in ink by an authorized officer. Bids may be submitted digitally via email or online, and all questions must be submitted no later than November 12, 2026. Deliveries must be made F.O.B. destination inside delivery without minimum order requirements.
Buyer and opportunity details
- Client
- Capital Region BOCES
- Solicitation No.
- RFB #27-016
Scope of work
- 8.5 x 11 white, 20 lb copy paper
- Recycled paper 8.5 x 11 white, 20 lb, 30% Post Consumer Fiber
- 8.5 x 11 white, 97 bright, 24 lb paper
- Recycled paper 8.5 x 11 white, 97 bright, 24 lb, 30% Post Consumer Fiber
- 8.5 x 11 color standard colors (pink, blue, canary yellow, green, ivory, goldenrod), 20 lb paper
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsible and responsive bidder(s) meeting specifications and requirements | Not specified |
Minimum qualifications
- Five (5) or more years in business as a supplier of office paper
- At least three (3) customer references for prior sales of office paper of similar type and purchase volume
- Successfully provided product(s) of similar type and specifications prior to bid submittal
- Ability to comply with delivery schedule
Documents to include with your response
- Exhibit A-1 Bid Acknowledgment Form
- Exhibit A-2 Non-Collusion Affidavit
- Exhibit A-3 Iran Divestment Act of 2012 Certification
- Exhibit A-4 Bidder's Statement on Sexual Harassment
- Exhibit A-5 Insurance Affidavit or valid Certificate of Insurance
- Exhibit A-6 Experience and References
- Exhibit A-7 Addenda Acknowledgment
- Exhibit A-8 Bidder's Form of Contract
- Exhibit A-9 Bid Proposal Form / Vendor Bid Sheet
Key dates
- RFB Issued
- October 29, 2026
- Request(s) for Content Clarification(s)
- November 12, 2026
- Bid due Date
- November 19, 2026 at 2:00 P.M. local time
- Board Award
- January 14, 2026
How to submit
- Method
- Sealed hard copy
- Instructions
- Submitted in a sealed opaque envelope plainly marked with bid name and number, bidder name and address, delivered to Capital Region BOCES Purchasing Office, 900 Watervliet Shaker Road, Albany, NY 12205.
Contract details
- Term
- Six (6) months, from March 1, 2027, through August 31, 2027, with option to renew for four (4) additional six (6) month terms.
- Place of performance
- Capital Region BOCES and participating districts/municipalities across Albany, Schoharie, Schenectady, and Saratoga Counties, NY.
- Insurance and bonding
- Workers' Compensation and Employer's Liability Insurance, Automobile Liability Insurance, and Commercial General Liability Insurance. Capital Region BOCES must be named as an additional insured.