About this opportunity
AI summaryThe Town of Spencer Planning Board and Conservation Commission in Massachusetts is seeking qualifications from engineering and wetlands consulting firms to provide peer review, design, permitting, and construction monitoring services. Required scope includes peer plan reviews of special permit, site plan, and subdivision submissions, as well as wetland, floodplain, stormwater management, and vernal pool impact assessments. Selected firms must also conduct site visits, provide certified erosion, sediment, and stormwater inspectors, and perform construction inspections. Applicants must be USA-based organizations, and all assigned consultants must hold required professional registrations and licenses. Proposals are due by December 3, 2026, at 10:00 am to the Office of Development and Inspectional Services. Submissions may be delivered digitally or physically, but facsimile submissions will be rejected, and fee schedules must be submitted in a separately sealed envelope. The Town will evaluate responsive proposals using a Qualification Based Selection process based on key personnel experience, project approach, proposal quality, and reference checks. The contract period spans three years, with the Town retaining the sole option for three additional one-year renewals.
Buyer and opportunity details
- Client
- Town of Spencer
Scope of work
- Engineering review of special permit, site plan, and subdivision submissions
- On-call professional wetlands, hydrology, and engineering peer review services
- Certified erosion, sediment, and stormwater inspector (CESSWI) services
- Design and permitting services for town projects including road reconstruction, drainage improvements, and dam repair
- Site plan and subdivision construction inspections
- Construction monitoring of stormwater management systems, wetland, and floodplain replication
- Review of Storm Water Pollution Prevention Plans (SWPPP) and drainage calculations
- Verification of wetland resource area delineations and field investigations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Professional background and caliber of previous experience of key persons | 25% |
| Comprehensiveness of work plan and methodology | 25% |
| Quality of the proposal | 25% |
| Quality of the reference checks | 25% |
Minimum qualifications
- Massachusetts Registration and/or License in all applicable disciplines
- Firm and subconsultants must have completed consulting work of a similar nature within the last five years
- Evidence of sufficient levels of staff to achieve the proposed schedule
- Three to five municipal references
Documents to include with your response
- Proposal cover letter referencing staff assignments
- Firm background information and team identification
- Three to five municipal references
- Writing sample including sample stormwater review letter
- Comprehensive work plan
- Fee or rate schedule in a separate sealed envelope
- Applicant Certification and Proposal Signature
- Certificate of Non-Collusion
- State Tax Compliance Certification
- Debarment Disclosure Form
Key dates
- Proposals due
- December 3, 2026 @ 10:00 am
How to submit
- Method
- Sealed hard copy
- Instructions
- Deliver complete proposals in a sealed envelope to Town of Spencer, c/o Vivian Poplawski, Town Planner, Office of Development and Inspectional Services, Spencer, MA 01562. Fee schedule must be in a separate sealed envelope marked Fee for Peer Review Consultant Services.
Contract details
- Term
- Three years, with the Town retaining the sole option for three additional one-year renewals.
- Place of performance
- Spencer, Massachusetts
- Insurance and bonding
- General Liability Coverage at a minimum limit of $1,000,000.00 listing the Town as Additional Insured, Professional Liability Insurance, Workers Compensation coverage, public liability, and motor vehicle liability insurance.
- Funding
- M.G.L. Chapter 131, Section 40, 310 CMR 10.00, M.G.L. c.30, Section 39R(c), M.G.L. c.152, G.L. c.44, Section 31C