About this opportunity
AI summaryThe State of Wisconsin Department of Health Services requires surveyor services to initiate complaint investigations and recertifications for long-term care and non-long-term care facilities. The solicitation covers two lots and will result in up to three separate contracts per lot. Offsite performance must occur within the contiguous United States, and all provided data must be stored within the contiguous United States. Surveyors must meet specific CMS annual training requirements, hold valid driver's licenses, pass background checks, and include an unrestricted US-licensed Registered Nurse on the team. Bidders must be onshore US organizations capable of proving financial stability through audited financial statements. The contract term is for one year, with firm pricing required for the initial term. All proposals must be submitted electronically via the eSupplier system by December 9, 2026, at 12:00 PM CST, and all questions must be submitted no later than November 4, 2026.
Buyer and opportunity details
- Client
- State of Wisconsin Department of Health Services
- Solicitation No.
- S-1947 DQA-26
Scope of work
- Lot 1 surveyor services for long-term care facilities
- Lot 2 surveyor services for non-long-term care facilities
- Initiate complaint investigations and recertifications
- Conduct Life Safety Code comprehensive on-site inspections
- Complete applicable survey tasks per CMS Medicare State Operations Manual
- Document non-compliance on form CMS-2567
- Process Immediate Jeopardy notifications and reporting
- Provide itemized invoicing and staff hour tracking
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Section 2 - Vendor Qualifications | 700 points / 18% |
| Section 3 - Program Requirements | 2500 points / 62% |
| Attachment A – Price Sheet | 813 points / 20% |
Minimum qualifications
- Minimum 3 years of experience conducting surveys in long-term care or non-long-term care facilities
- At least one dedicated Administrator and/or Project Manager to oversee activities
- Completed mandatory Prerequisite, Basics, and Post-Basics training for provider types
- Certified via Surveyor Minimum Qualification Test for long-term care federally regulated facilities
- Completed annual Surveyor Skills Review assessment and Foundational Refresher training required by CMS
- One unrestricted Registered Licensed Nurse located in the US available for survey teams
- Valid driver license and ability to perform services within the contiguous United States
- Perform background checks on all staff and subcontracted staff
Documents to include with your response
- Attachment A – Price Sheet
- Attachment B – Vendor Checklist
- Attachment C – Vendor Questions
- Attachment E – Bidder Required Form (DOA 3832)
- Resumes for Administrator and Project Manager
- Organizational Chart
- Training Transcripts
- Business Associate Agreement (BAA) F-00759
- Written Disclosure Statements
- Independently Audited Financial Statements
Key dates
- Date of Issue
- 10/29/26
- Written Questions Due
- 11/4/26
- Estimated Responses to Questions Posted on eSupplier Portal
- 11/7/26
- Proposals Due
- 12/9/26 at 12:00 PM, CST
- Estimated Notification of Intent to Award
- 5/1/27
How to submit
- Method
- Electronic via eSupplier portal or email
- Instructions
- Submittals must be entered via the eSupplier system or sent by email to the Procurement Manager. Files must be formatted in 8.5 x 11, minimum 12-point font, in searchable Word, Excel, or PDF format.
Contract details
- Term
- One (1) year from execution date or purchase order date, with options for mutual renewal.
- Place of performance
- Contiguous United States, with travel across the State of Wisconsin
- Funding
- 42 CFR PART 488