About this opportunity
AI summaryThe Town of Glastonbury is seeking proposals from qualified firms to provide insurance brokerage and risk management services for the Town and the Glastonbury Board of Education. The selected vendor must evaluate existing coverage, make recommendations, prepare bid specifications for insurers, assist with claims processing, negotiate contracts, develop a transition plan within 30 days of contract execution, and support ongoing risk mitigation. Work will be performed onsite in Glastonbury, Connecticut. Only US organizations are eligible to bid, and respondents must satisfy all municipal, state, and federal affirmative action and equal employment opportunity practices. Proposals must be submitted digitally through the Town's online Bonfire portal by 11:00 A.M. on November 17, 2026. The contract term runs from March 1, 2027, to June 30, 2032, and applicants must submit pricing proposals as requested.
Buyer and opportunity details
- Client
- Town of Glastonbury
- Solicitation No.
- RPGL-2027-19
Scope of work
- Evaluate existing insurance contracts and claim histories and make recommendations
- Identify programs, products, and insurers capable of meeting insurance needs
- Present an evaluation of results thirty days prior to policy expiration
- Negotiate details of insurance contracts with selected insurers
- Provide information, clarification, and justification on coverage claims and questions
- Assist in monitoring, analyzing, and processing all insurance claims and activities
- Prepare insurance applications and manage, evaluate, and negotiate coverage contracts
- Provide quarterly reports including claims and loss trends
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Accuracy, overall quality, thoroughness and responsiveness to the Town's requirements | Not specified |
| Demonstrated understanding of the Scope of Services | Not specified |
| Qualifications and municipal experience of the firm and key personnel | Not specified |
| Demonstrated successful transition and performance on other municipal accounts | Not specified |
| Flexibility, efficiency, timeliness, and effective communication | Not specified |
| Relevant background and experience of individual/team assigned | Not specified |
| Overall approach to providing insurance agent/broker services | Not specified |
Minimum qualifications
- Properly licensed in the State of Connecticut
- Annual Commercial Premiums in excess of $2,000,000
- Two qualified principals or account managers with at least ten years' experience in Connecticut
- Municipal experience with five (5) or more accounts of Towns in similar size to Glastonbury
Documents to include with your response
- Attachment A Proposal Response Form
- Attachment B Non-Collusion Statement
- Attachment C Affirmative Action Statement
- Technical Proposal
- Dollar Cost Proposal
Key dates
- Proposals due
- November 17, 2026, by 11:00 A.M.
- Interviews and oral presentations
- week of December 7, 2026
- Anticipated selection completion
- December 30th,, 2026
- Contract start
- March 1, 2027
How to submit
- Method
- Electronic via Bonfire portal
- Instructions
- Submitted online at https://glastonburyct.bonfirehub.com/ under title RPGL-2027-19 Insurance Broker Services in two separate attachments clearly labeled Technical Proposal and Dollar Cost Proposal.
Contract details
- Term
- March 1, 2027, to June 30, 2032, with the option to renew for two (2) additional years
- Place of performance
- Glastonbury, CT
- Insurance and bonding
- Worker's Compensation, Commercial General Liability ($2,000,000 Aggregate), Automobile Liability, and Errors and Omissions Liability or Professional Services Liability.