About this opportunity
AI summaryThe Hayward Unified School District seeks qualified service providers to deliver an in-school counseling enriched program partnership for students with significant emotional and behavioral challenges. The selected vendor must provide full-time licensed mental health counselors, mental health assessments, intake services, real-time student data reporting, clinical therapeutic modalities, and parent/caregiver support services. Bidders must be USA-based organizations. Applicants must submit questions in writing to Victoria Coronado by 10:00 A.M. PST on November 6, 2026. Proposals are due by 11:00 A.M. PST on November 17, 2026, delivered as one hard copy and one electronic copy on a flash drive to the District's Purchasing Department. Evaluation committee members will score proposals up to 100 points based on Technical Criteria (40 points), Qualifications and Relevant Experience (40 points), and Cost Criteria (20 points), with a minimum score of 70 percent required to advance.
Buyer and opportunity details
- Client
- Hayward Unified School District
- Solicitation No.
- 27.003
Scope of work
- Clinical services through full-time licensed mental health counselors
- Therapeutic modalities including family, individual, group therapy, and milieu support
- Specialty protocols for self-harm, harm to others, school avoidance, and neurodiverse students
- Comprehensive mental health assessments, intake, and evaluation services
- Crisis intervention and documentation of Behavioral Emergency Reporting
- Ongoing contact, therapy, and education sessions for parents and caregivers
- Administrative support, leadership collaboration, and participation in IEP meetings
- Real-time data reporting on student outcomes and detailed service reports for IEPs and medical billing
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Criteria | Maximum 40 points |
| Management Criteria | Maximum 40 points |
| Cost Criteria | Maximum 20 points |
Minimum qualifications
- Legally authorized to conduct business in California
- Established administrative and program resources in Alameda County
- Minimum of 10 years delivering school-based mental health services to schools and districts across the country
- Full-time licensed mental health counselors with proper credentials according to appropriate state regulatory standards
- Completed Department of Justice fingerprint and criminal background check clearance
Documents to include with your response
- Cover Letter and Letter of Interest
- Executive Summary
- Organization, Credentials and Background details
- Relevant Experience list
- Project Team key members and qualifications
- Client Satisfaction and References (at least 5 educational client references)
- Financial Stability statement
- Fee Structure
- Proposal Checklist and Signature Page
- Drug-Free Workplace Certification
Key dates
- 1st Advertisement
- Friday, October 23, 2026
- 2nd Advertisement
- Friday, October 30, 2026
- Deadline for Request for Information (RFI)
- Friday, November 6, 2026 @ 10:00am
- RFI clarifications posted
- Tuesday, November 10, 2026 @ 11:00am
- RFP Due Date/Time
- Tuesday, November 17, 2026 @ 11:00am
- Award Contracts
- On or about December 16, 2026
How to submit
- Method
- Sealed hard copy and electronic copy on a flash drive
- Instructions
- Submit one (1) hard copy and one (1) electronic copy on a flash drive in a sealed package clearly marked RFP # 27.003 Counseling Enriched Program Partnership to Hayward Unified School District - Purchasing Department, 24411 Amador Street, Hayward, CA 94544.
Contract details
- Term
- January 1, 2027 through June 30, 2027, with the right to offer renewal of four (4) additional one (1) year terms up to five (5) years total.
- Place of performance
- Hayward Unified School District, Hayward, CA
- Insurance and bonding
- General Liability ($1,000,000/$2,000,000), Automobile Liability ($1,000,000), Workers Comp (Statutory/$1,000,000), Cybersecurity & Privacy Liability ($1,000,000/$2,000,000), Professional Liability ($1,000,000/$2,000,000), Sexual Abuse/Molestation ($2,000,000/$2,000,000). District named as additional insured.
- Funding
- Medi-Cal reimbursement and CYBHI reimbursement