Comprehensive International Flight Support Services for the Texas Department of Transportation

The Texas Department of Transportation requires comprehensive international flight support services. The requested scope includes research, flight planning, permit coordination, customs clearance processing, third-party service management, and fueling arrangements. Eligibility is restricted to US organizations, and the work requires onsite performance. Submissions must include pricing, vendor qualifications and experience, personnel qualifications, a security plan, a non-disclosure agreement example, and specific operational attachments such as sample itineraries and real-time flight tracking details. The deadline for submitting questions is November 3, 2026, at 5:00 PM Central Time, following a non-mandatory pre-response conference on November 2, 2026. Proposals close on November 12, 2026, at 3:00 PM Central Time, with a tentative contract award date of December 7, 2026. Evaluation relies on pass/fail criteria and a weighted system. Written proposals are scored on vendor approach to scope requirements (45 points), pricing (40 points), and qualifications (15 points). Post-award requirements include providing a business disaster recovery plan if requested, completing TEC Form 1295 for contracts valued at $1 million or more, and submitting TxDOT Certificate of Insurance Form 1950 before performing services.