What the buyer needs
AI summaryThe Three Valleys Municipal Water District is seeking qualified consulting firms to conduct a desktop risk condition assessment study for its Miramar Pipeline located in Claremont, CA. The selected consultant will perform project initiation and data collection, compile a pipeline inventory across roughly nine miles of pipe, facilitate a risk ranking criteria workshop, execute a desktop risk assessment, build an interactive GIS dashboard with historical tracking, and deliver final reports and recommendations to support ongoing asset management and capital planning. Qualified onshore consulting firms are eligible to submit proposals. Applicants must submit separate electronic PDF files for the project proposal and cost proposal via the TVMWD Planetbids Portal by November 5, 2026, at 2:00 PM. Submissions require a completed Submittal Check Off List, an affidavit confirming compliance with specific California insurance requirements, and written exceptions to the Standard Professional Services Agreement. The deadline for questions was October 22, 2026.
Scope of work
- Conduct project kickoff meeting, compile existing District records, and identify data gaps
- Compile a segment-level pipeline inventory for ~9 miles of pipe and populate key asset attributes
- Facilitate working sessions to establish the risk ranking framework and document methodology in a technical memorandum
- Apply LOF and COF criteria to calculate risk scores and assign risk tiers to pipe segments
- Develop an interactive GIS dashboard featuring time-stamped version history and side-by-side comparison capabilities
- Provide written documentation and hands-on training for District staff on GIS dashboard administration
- Prepare draft and final summary reports including findings, executive summary, and recommendations for future condition assessments
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm and key personnel qualifications and relevant experience | 35% |
| Relevant project experience / references (similar pipe materials) | 25% |
| Project approach and methodology | 20% |
| Cost / fee proposal | 20% |
Minimum qualifications
- List three project references from the last five years of similar pipe size and material (completed or in progress)
- Compliance with California Labor Code prevailing wage requirements and electronic certified payroll reporting
- Registration with the Department of Industrial Relations pursuant to Senate Bills 854 and 96
Documents to include with your response
- Cover Letter
- Project Experience
- Personnel Resumes
- Project Approach
- Cost/ Fee Proposal (submitted as a separate file)
- Insurance Affidavit
- Additions, Deletions, and/or Exceptions
- Submittal Check Off List (Exhibit A)
- Addendum No. 1 Acknowledgement
How to submit
- Method
- Electronic via TVMWD Planetbids Portal
- Instructions
- Submit one electronic PDF file for the proposal and one separate file for the cost proposal via Planetbids. Maximum 15 pages excluding cover page, resumes, and cost proposal.