About this opportunity
AI summaryThe City of Loveland seeks proposals from onshore USA organizations to provide a modern, secure, and cloud-hosted Electronic Citation (eCitation) mobile application system. The solution must support creating, issuing, transmitting, managing, and amending traffic, municipal, and parking citations across city-approved Android devices, iPhones, and laptops. Key capabilities include automated integration with the city's records management system, automated submission of stop data to the state, court scheduling tools, and adherence to Criminal Justice Information System security requirements. Vendors will perform the work offsite. Potential proposers must submit all questions through BidNet Direct by 5:00 p.m. Mountain Standard Time on November 16, 2026. Proposers must electronically submit completed proposals through BidNet Direct by 2:00 p.m. Mountain Time on December 10, 2026.
Buyer and opportunity details
- Client
- The City of Loveland, Colorado
- Solicitation No.
- 2026-072
Scope of work
- Field citation issuance and officer workflow software supporting Android, iPhone, and laptop devices
- Online and offline operation with scanning and 8-inch thermal printer support
- Citation and municipal code management for CRS, municipal codes, and configurable fields
- Systems integration and automated data exchange with City RMS and State Stop Data reporting
- Records processing, citation lifecycle integrity, and downstream RMS-to-JWorks format alignment
- Court scheduling controls including court dates, times, and blackout periods management
- Electronic citation amendment and notification workflow
- Parking citation processing, implementation, testing, training, documentation, and technical support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical and operational solution meeting RFP objectives and requirements | Not specified |
| Price (total proposed cost including implementation) | Not specified |
| Proposed timeline from contract award through configuration | Not specified |
| Vendor's experience implementing eCitation solutions for municipal/law enforcement agencies | Not specified |
| Demonstrated compliance with applicable CJIS requirements | Not specified |
Minimum qualifications
- Authority, capacity, experience, and expertise to perform the services
- Experience implementing eCitation solutions for other municipal or law enforcement agencies
- Compliance with applicable Criminal Justice Information System (CJIS) security requirements
- Compliance with Accessibility Standards
Documents to include with your response
- One (1) page cover letter signed by a person with contractual authority
- Relevant Project Experience
- Brief resumes of key personnel
- Project plan specifying timeline, activities, and project management strategies
- List of references with points of contact
- Cost breakdown spreadsheet with not-to-exceed amount and required line item prices
- Detailed justification for any confidential information (if applicable)
- Proposed contract language substitutions (if applicable)
- Exhibit B – Certificate of Exemption and Waiver (if exempt from workers compensation)
Key dates
- Question Due Date
- November 16, 2026 5:00pm MST
- Answer Due Date
- November 30, 2026
- Proposals due
- 2:00 p.m. Mountain Time (“MT”) on December 10, 2026
How to submit
- Method
- Electronic via BidNet Direct
- Instructions
- Submit at www.bidnetdirect.com//city-of-loveland. Page limit not to exceed specified pages excluding covers, using no smaller than 10-point font.
Contract details
- Place of performance
- Loveland, Colorado
- Insurance and bonding
- Comprehensive General Liability: $1,000,000 aggregate; Comprehensive Automobile Liability: required; Professional Liability: required if applicable; Workers Compensation: statutory (or Certificate of Exemption); Technology Errors and Omissions: $1,000,000 limit; Cyber Liability: $2,000,000 limit.
- Funding
- City of Loveland