About this opportunity
AI summaryThe University of Rhode Island seeks proposals from onshore USA organizations to provide an offsite, cloud-based Talent Management System subscription service. The platform must support human resources and organizational development functions, including continuous performance management, engagement tracking, professional development pathways, goal setting using OKR frameworks, anonymous 360 feedback, reporting dashboards, and integrations with Google Workspace and Microsoft Office 365. Interested vendors must submit questions by November 9, 2026, and deliver separate digital technical and cost proposal files online or via email using the required Appendix B Cost Template. Evaluators will assess submissions across two technical phases totaling 70 possible points, and vendors scoring at least 50 combined technical points advance to the 30-point cost evaluation. The initial contract spans two years starting approximately June 1, 2027, with options for three additional one-year renewal periods.
Buyer and opportunity details
- Client
- The University of Rhode Island
- Solicitation No.
- 200195
Scope of work
- Cloud-based Talent Management System subscription service for approximately 100 users
- Performance management module supporting continuous feedback, reviews, and anonymous 360 feedback
- Engagement surveys and feedback mechanisms
- Professional development planning and tracking
- Goal setting and tracking supporting OKRs and individual development goals
- Implementation and onboarding including system configuration, testing, and go-live support
- Integration with Google Workspace, Microsoft Office 365, and Single Sign-on (Entra or InCommon federation)
- Ongoing 24/5 technical support, system maintenance, and reporting analytics
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Staff Qualifications | 5 |
| Capability, Capacity, and Qualifications of the Offeror | 20 |
| Work Plan | 5 |
| Approach/Methodology | 10 |
| Phase 2: Demonstration of Technical and Functional Aspects of the System | 30 |
| Cost Proposal | 30 |
Minimum qualifications
- Capability and capacity to provide described cloud service with relevant client references
- Approval of required IT Compliance documents by the University Chief Information Security Officer
Documents to include with your response
- Technical Proposal
- Staff resumes/CVs
- List of relevant client references
- Work Plan and project schedule
- Approach/Methodology narrative
- Appendix B Cost Template
- IT Compliance documents
- Redacted copy of confidential documents for public disclosure
Key dates
- Questions due
- November 9, 2026
- Contract start
- approximately June 1, 2027
How to submit
- Method
- Electronic via RhodyBuy Bid Portal (Jaggaer)
- Instructions
- Upload separate electronic files labeled Technical Proposal, Cost Proposal, and IT Compliance Document in the Supplier Attachments section. Paper bids not accepted.
Contract details
- Term
- Initial term of two-years with options to renew an additional three (3) -12 Month periods
- Place of performance
- Offsite