About this opportunity
AI summaryThe County of St. Clair Public Building Commission seeks proposals for aircraft rescue and firefighting, airport operations, and security services in Mascoutah, Illinois. The selected contractor must deliver round-the-clock vehicle and concessionaire delivery inspections, monitor doors and portals, conduct prohibited items inspections in sterile areas, and carry out security patrols of the Air Operations Area, Security Identification Display Area, and perimeter. Responsibilities also include operating closed-circuit television systems, monitoring life safety alarms, coordinating with 911 dispatch, executing airport certification and wildlife hazard plans, and training personnel. Only onshore United States organizations are eligible to bid. The buyer will hold a pre-proposal conference on November 13, 2026, and all questions are due by November 24, 2026. Compensation will follow a negotiated budget for the first twelve months, with successive twelve-month budgets negotiated annually, payable via detailed monthly invoices.
Buyer and opportunity details
- Client
- County of St. Clair, Illinois Public Building Commission
- Solicitation No.
- 2026-28
Scope of work
- ARFF truck operation and response 24/7/365 for Index B capability
- Staff the Airport Operations Center (AOC) 24/7/365
- Perform daily airport operations activities at least 16 hours per day 365 days a year
- Terminal building attendance and security duties during commercial flight operations
- Self-inspection program and wildlife hazard management plan activities
- Inspections for handling and storing of hazardous substances and materials under FAR 139.321
- Implementation, enforcement, and administration of Airport Security Plan, Airport Certification Manual, and Airport Emergency Plan
- Supervisory oversight and administrative support to ensure FAR Part 139 compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality and Completeness of Proposal | 20 points |
| Proposed Cost | 30 points |
| Firm Experience in ARFF Services | 30 points |
| Assigned Staff in ARFF Services | 20 points |
Minimum qualifications
- Mandatory attendance at the pre-proposal conference on November 13, 2026
- Personnel must be at least 18 years of age, lawful U.S. resident or citizen, with high school diploma or equivalent
- Personnel must hold valid Illinois State motor vehicle operator's license and pass physical fitness exam
- Personnel must pass FBI Criminal History Records Check (CHRC) and Security Threat Assessment (STA)
- Personnel must have/obtain current CPR and AED certification
- Personnel assigned to wildlife depredation must obtain/maintain Illinois Firearms Owner Identification (FOID)
- Management must have at least 5 years ARFF/operations/security experience and 1 year supervisory experience
- Management and operations staff must have NIMS/ICS training (ICS 100/200 and IS 700/800)
Documents to include with your response
- Cover sheet
- Cover letter
- Introduction
- Experience
- Successful experience with airports
- Commitment to assign personnel (staffing schedule)
- Section D: Proposal Form
- Section E: References
- Letter of explanation if unable to certify debarment/suspension statements
- Standard ACORD Certificate(s) of Insurance prior to award/execution
Key dates
- RFP available
- 5:00 P.M., October 30, 2026
- Pre-bid meeting
- November 13, 2026 at 11:00 a.m. local time
- Questions due
- 2:00pm (local time) on November 24, 2026
- Proposals due
- 1:00 p.m. (local time) on November 30, 2026
- Selection Committee review of Proposals
- December 1 – December 4, 2026
- Interviews – if needed
- December 7 – December 11, 2026
- Notice of Award (Non-Binding)
- December 18, 2026
- Public Building Commission Approval
- December 21, 2026
- Execute Contract
- January 8, 2027
- Contract start
- March 16, 2027
How to submit
- Method
- Instructions
- Sent via email to [email protected] as a .pdf file with a maximum file size of 20MB. Proposal must not exceed twenty (20) pages (excluding front cover, cover letter, and proposal form).
Contract details
- Term
- Initial term of three (3) years, with options to extend for an additional four (4) three-year (3 year) periods, for a total of 15 years.
- Place of performance
- MidAmerica St. Louis Airport (BLV), County of St. Clair, Illinois
- Insurance and bonding
- Commercial General Liability: $1,000,000 per occurrence, $2,000,000 aggregate; Auto Liability: $1,000,000; Workers Compensation: statutory with Employer's Liability $1,000,000; Umbrella Liability: $1,000,000 per occurrence, $2,000,000 aggregate. AIA Document A312 Performance and Payment Bonds in full contract amount.