About this opportunity
AI summaryThe City of Athens Utilities Department requires quotations for a fully hosted, cloud-based lab data management software solution serving its water and wastewater treatment plant operations. The selected vendor must provide software licensing, implementation, data migration assistance, training, and ongoing technical support, as well as desktop and iOS-compatible mobile access, automated EPA NetDMR-compatible filing, compliance calculations, and data imports from SCADA and instruments. Eligibility is limited to onshore U.S. organizations performing work offsite, with respondents required to include a complete disclosure of litigation in their proposals. Vendors can submit responses digitally via email or online, with all quotations due by November 16, 2026.
Buyer and opportunity details
- Client
- The City of Athens
Scope of work
- Fully hosted, cloud-based software licensing with redundant data storage, automated backup, and disaster recovery
- Data migration assistance and implementation support
- System configuration and end-user training
- Ongoing technical support
- Centralized lab data management for water and wastewater analytical results
- Mobile access compatible with iOS devices and full-featured desktop access
- Automated generation of EPA NetDMR-compatible files and Texas state reporting forms
- Data import capabilities from SCADA systems, lab instruments, spreadsheets, and manual entry
Minimum qualifications
- Vendor experience and references from water and wastewater utilities of similar size
- Service personnel must have training with a minimum of one year of hands on experience
Documents to include with your response
- Statement of compliance with functional and technical specifications
- Total cost of ownership breakdown
- Vendor experience and references
- Technical support details and software update schedule
- Conflict-of-Interest Questionnaire (upon award)
- IRS Form W-9 (upon award)
- Certificate of Insurance (upon award)
- Certification of No Boycott of ISRAEL form
Key dates
- DATE
- 10/30/26
- DEADLINE
- 11/16/26 by 5pm
How to submit
- Instructions
- Quotations must be submitted by 5pm of stated DEADLINE to the contact noted (Steven Hartley). Questions should be directed to the contact.
Contract details
- Term
- Effective as of the date the agreement is signed by both parties and shall continue in effect until delivery and acceptance or termination
- Insurance and bonding
- Commercial General Liability (ISO Form CG 00 01 occurrence form), Workers Compensation as required by Texas Labor Code including Employers Liability, and Automobile Liability covering all owned, hired, or non-owned vehicles if vehicles are used under the contract. Deductibles over $10,000 must be approved.
- Funding
- 2 CFR §200.326 Appendix II