About this opportunity
AI summaryThe buyer seeks downtown public realm strategy services to establish a long-term vision, strategic framework, and implementation roadmap guiding future planning, connectivity, investment, and placemaking. The selected vendor must establish guiding principles, a public realm framework, a public space strategy, a downtown-to-waterfront connectivity strategy, and a streetscape typology framework. Scope requirements also include prioritizing strategic initiatives, creating conceptual catalyst projects, preparing a draft strategy with implementation considerations, and finalizing the downtown strategy through stakeholder, technical, public, and Council reviews. Eligibility is limited to onshore Canadian organizations, and work is to be performed offsite. Vendors must register on the issuing authority's website to download the unwatermarked request for proposals and submit pricing forms via the bidding system. Questions are due no later than November 19, 2026, and full proposals must be submitted by November 26, 2026, at 2:00 PM local time. The evaluation process consists of mandatory submission requirements, rated evaluation criteria, pricing reviews, ranking, and contract negotiations.
Buyer and opportunity details
- Client
- City of Barrie
- Solicitation No.
- FIN2026-126P
Scope of work
- Phase 1 – Project Initiation & Existing Conditions review
- Phase 2 – Vision & Public Realm Framework establishment
- Phase 3 – Priority Projects & Catalyst Concepts identification
- Phase 4 – Draft Public Realm Strategy & Implementation Framework preparation
- Phase 5 – Final Strategy & Project Closeout delivery
- Public space strategy and downtown-to-waterfront connectivity strategy
- Streetscape typology framework
- One Council presentation and attendance at Council meeting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical | 70.00 points |
| Pricing | 30.00 points |
Minimum qualifications
- Registered with the City's electronic bidding system at Bids and Tenders as a Plan Taker
- Multidisciplinary consulting team with expertise in urban design, landscape architecture, municipal planning, public engagement, active transportation, placemaking, and implementation planning
- Assigned Project Manager
- Assigned Urban Design Lead
- Assigned Landscape Architecture Lead with experience in lead role on more than three completed projects
- Assigned Public Engagement Lead with minimum five years of professional experience leading public and stakeholder engagement
Documents to include with your response
- Appendix B - Submission Form
- Pricing Form 1 – Lump Sum Fees
- Pricing Form 2: Key Personnel Hourly Rates
- Pricing Form 3: Additional Project Team Members Hourly Rates
- Company Overview
- Project Manager response
- Urban Design Lead response
- Landscape Architecture Lead response
- Public Engagement Lead response
- Overall Team Composition, Work Plan and Schedule, and visual materials
Key dates
- Issue Date of RFP
- October 30, 2026
- Deadline for Questions
- November 19, 2026 2:00 PM local time
- Deadline for Issuing Addenda
- November 24, 2026 2:00 PM local time
- Submission Deadline
- November 26, 2026 2:00 PM local time
- Anticipated Ranking of Proponents
- Week of December 14, 2026
- Contract Negotiation Period
- Fourteen (14) calendar days
- Anticipated Execution of Agreement
- Week of January 11, 2027
How to submit
- Method
- Electronic submission only via the Bidding System (Bids and Tenders)
- Instructions
- Proponents must be registered as a Plan Taker on the City's electronic bidding system. Proposals and schedules must be uploaded online before the deadline.
Contract details
- Term
- Fifteen (15) months from the Effective Date, or until all Deliverables have been completed
- Estimated value
- CAD $350,000 (excluding HST)
- Place of performance
- Downtown Barrie, Ontario
- Insurance and bonding
- Commercial General Liability Insurance from an insurer licensed in Ontario for $2,000,000 per occurrence with City of Barrie as Additional Insured; Automobile Insurance of $2,000,000 per occurrence; Professional Liability/Errors & Omissions Insurance.
