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RFP opportunitySolicitation FIN2026-126P

Downtown Barrie Public Realm Strategy Services

Submission deadlineNov 26, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The buyer seeks downtown public realm strategy services to establish a long-term vision, strategic framework, and implementation roadmap guiding future planning, connectivity, investment, and placemaking. The selected vendor must establish guiding principles, a public realm framework, a public space strategy, a downtown-to-waterfront connectivity strategy, and a streetscape typology framework. Scope requirements also include prioritizing strategic initiatives, creating conceptual catalyst projects, preparing a draft strategy with implementation considerations, and finalizing the downtown strategy through stakeholder, technical, public, and Council reviews. Eligibility is limited to onshore Canadian organizations, and work is to be performed offsite. Vendors must register on the issuing authority's website to download the unwatermarked request for proposals and submit pricing forms via the bidding system. Questions are due no later than November 19, 2026, and full proposals must be submitted by November 26, 2026, at 2:00 PM local time. The evaluation process consists of mandatory submission requirements, rated evaluation criteria, pricing reviews, ranking, and contract negotiations.

Buyer and opportunity details

Client
City of Barrie
Solicitation No.
FIN2026-126P

Scope of work

  • Phase 1 – Project Initiation & Existing Conditions review
  • Phase 2 – Vision & Public Realm Framework establishment
  • Phase 3 – Priority Projects & Catalyst Concepts identification
  • Phase 4 – Draft Public Realm Strategy & Implementation Framework preparation
  • Phase 5 – Final Strategy & Project Closeout delivery
  • Public space strategy and downtown-to-waterfront connectivity strategy
  • Streetscape typology framework
  • One Council presentation and attendance at Council meeting

How proposals are evaluated

CriterionWeight / scoring
Technical70.00 points
Pricing30.00 points

Minimum qualifications

  • Registered with the City's electronic bidding system at Bids and Tenders as a Plan Taker
  • Multidisciplinary consulting team with expertise in urban design, landscape architecture, municipal planning, public engagement, active transportation, placemaking, and implementation planning
  • Assigned Project Manager
  • Assigned Urban Design Lead
  • Assigned Landscape Architecture Lead with experience in lead role on more than three completed projects
  • Assigned Public Engagement Lead with minimum five years of professional experience leading public and stakeholder engagement

Documents to include with your response

  • Appendix B - Submission Form
  • Pricing Form 1 – Lump Sum Fees
  • Pricing Form 2: Key Personnel Hourly Rates
  • Pricing Form 3: Additional Project Team Members Hourly Rates
  • Company Overview
  • Project Manager response
  • Urban Design Lead response
  • Landscape Architecture Lead response
  • Public Engagement Lead response
  • Overall Team Composition, Work Plan and Schedule, and visual materials

Key dates

Issue Date of RFP
October 30, 2026
Deadline for Questions
November 19, 2026 2:00 PM local time
Deadline for Issuing Addenda
November 24, 2026 2:00 PM local time
Submission Deadline
November 26, 2026 2:00 PM local time
Anticipated Ranking of Proponents
Week of December 14, 2026
Contract Negotiation Period
Fourteen (14) calendar days
Anticipated Execution of Agreement
Week of January 11, 2027

How to submit

Method
Electronic submission only via the Bidding System (Bids and Tenders)
Instructions
Proponents must be registered as a Plan Taker on the City's electronic bidding system. Proposals and schedules must be uploaded online before the deadline.

Contract details

Term
Fifteen (15) months from the Effective Date, or until all Deliverables have been completed
Estimated value
CAD $350,000 (excluding HST)
Place of performance
Downtown Barrie, Ontario
Insurance and bonding
Commercial General Liability Insurance from an insurer licensed in Ontario for $2,000,000 per occurrence with City of Barrie as Additional Insured; Automobile Insurance of $2,000,000 per occurrence; Professional Liability/Errors & Omissions Insurance.
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