About this opportunity
AI summaryBurnet County seeks a contractor to deliver an audio and visual project for its courtrooms. The required scope includes separate, stand-alone systems for each courtroom featuring control processors with ideally 16 inputs and eight outputs, sound and video control panels for the judge and bailiff, dedicated outputs for court reporters, four large displays, six additional monitors, ten ceiling-mounted speakers with amplification, and equipment racks with power management in available AV closets. Eligible United States onshore organizations can submit bids digitally via email or online, or via sealed envelope, by November 24, 2026, at 10:00 AM. A pre-bid meeting and walk-through takes place on November 10, 2026, at 10:00 AM, and questions are due by November 13, 2026, at 12:00 PM. The county will award the contract to the lowest responsible bidder based on factors including purchase price, vendor experience and reputation, total long-term cost, and compliance with bid document requirements.
Buyer and opportunity details
- Client
- Burnet County
- Solicitation No.
- 27-4090-01
Scope of work
- Control processor to handle current requests plus expansion, ideally 16 inputs and 8 outputs
- Sound and video control panel for bailiff and bench or judge
- Dedicated output for the court reporter
- 9 wired mics with goosenecks
- 4 large displays for the room
- 6 additional monitors for specific locations
- 10 speakers mounted in the ceiling with appropriate amplification
- Separate, stand-alone system for each courtroom with rack and power management in available AV closet
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Purchase price | Not specified |
| Experience and reputation of the vendor | Not specified |
| Safety record of the vendor | Not specified |
| Compliance with County HUB rules | Not specified |
| Total long-term cost to the governmental entity | Not specified |
| Lowest responsible bidder meeting all requirements | Not specified |
Minimum qualifications
- Attendance at mandatory Pre-Bid Conference by an authorized agent of the bidder
- Not currently delinquent in the payment of property tax
Documents to include with your response
- Acknowledgement Form
- Bid Form
- Respondent Affirmation
- Non-Collusion/Anti-Trust Affidavit
- Tax Record and Family Code Requirements
- Vendor Reference Information Sheet
- Certificate of Eligibility
- Vendor Compliance with Reciprocity on Non-Resident Respondents
- Texas Ethics Commission Certificate of Interested Parties Form 1295
- House Bill 89 Verification, Felony Conviction Notification, GC 2252.152, GC 2274, Debarment Certification, Reservation of Rights, Signature Form
Key dates
- ITB Issue/Release Date
- October 30, 2026
- PRE-BID MEETING/WALK THROUGH
- NOVEMBER 10, 2026 10:00 AM
- On-Site Pre-Bid Meeting
- November 10, 2026 3:00 PM
- Deadline for Questions
- November 13, 2026, 12:00 PM
- BID Due/Open Date
- November 24, 2026, 10:00 AM
How to submit
- Method
- Sealed hard copy
- Instructions
- Deliver sealed bids enclosed in a properly marked envelope to Burnet County Purchasing Office, 133 E Jackson, Burnet, Texas 78611.
Contract details
- Place of performance
- 1701 E. Polk St. Burnet, TX 78611
- Insurance and bonding
- Bid bond of 5 percent of contract amount. Performance and payment bonds of 100 percent of contract amount (payment bond required over $25,000). Commercial general liability, umbrella form, and installation insurance required.