About this opportunity
AI summaryUnion County Public Schools seeks proposals from onshore United States organizations to provide, implement, host, support, and maintain an integrated food management software and services solution. The requested platform must support front-of-house and back-of-house operations, point of sale hardware, central purchasing, inventory, menu planning, and reporting, while integrating with Infinite Campus and financial platforms. Performance of the work will be conducted offsite at the vendor's office premises. Bidders must submit questions via email to Jacob Phipps by 2:00 PM EST on November 9, 2026. Final submissions require one hard copy and one digital copy marked with bid number 7-2870002 delivered by 2:00 PM EST on November 23, 2026. The district evaluates offers through best-value competitive negotiations based on total cost of ownership and price transparency, functional fit, and vendor experience.
Buyer and opportunity details
- Client
- Union County Public Schools
- Solicitation No.
- 7-2870002
Scope of work
- Provide, implement, host, support, and maintain an integrated food management software and services solution
- Support student eligibility, direct certification, verification, and online applications
- Point of Sale (POS) system and compatible hardware
- Provide month-end uploads to the state agency School Nutrition Technology System
- Integration with Infinite Campus student database and financial/ERP platforms
- Central purchasing, requisitioning, inventory, receiving, transfers, and physical counts
- Menu planning, nutrient analysis, recipes, allergens, and commodities management
- Implementation, data conversion, training, and ongoing post-go-live support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Total cost of ownership and price transparency | 25 |
| Functional fit and required modules | 20 |
| Vendor experience in NC K12, references, viability, and roadmap | 15 |
Minimum qualifications
- Qualified prime contractor responsible for the complete solution and third-party components
- Authorized to do business in the State of North Carolina
- Compliance with E-Verification under Article 2 of Chapter 64 of North Carolina General Statutes
- Not identified on the Final Divestment List per Iran Divestment Act and N.C.G.S. 143C-6A-5(b)
- Provision of independent security assurance such as SOC 2 Type II or ISO/IEC 27001 certification
- Employees submitting to criminal background checks and drug testing per UCBOE policies
Documents to include with your response
- Functional requirements matrix (Appendix A)
- Technical and security questionnaire (Appendix B)
- Checklist MR-01 through MR-08
- Pricing forms and total cost of ownership spreadsheet workbook (Appendix C)
- Cost Proposal Sheet
- Sample contract, license/subscription terms, data-processing terms, SLA, and terms
- Required certifications and signed forms
- VPAT or equivalent accessibility conformance report
- Security evidence inventory and summaries
- Evidence of cyber/privacy liability insurance
Key dates
- RFP Release Date
- October 30, 2026
- Questions due
- 2:00pm EST on November 9, 2026
- UCPS responses/addendum
- 11/13/2026
- Proposals due
- 2:00pm EST on November 23, 2026
How to submit
- Method
- Sealed hard copy and digital copy
- Instructions
- Return one (1) hard copy and one (1) digital copy to Union County Public Schools, Attention: Jacob Phipps, 400 N. Church St., Monroe, NC 28112. All responses must have bid number 7-2870002 on the outside of the package.
Contract details
- Term
- Working one-year-plus-four-renewal structure (1 Year Pricing and 4 Year Renewal)
- Place of performance
- Monroe, NC / Union County Public Schools
- Insurance and bonding
- Automobile liability: not less than $1,000,000 combined single limit each person/occurrence; Commercial General Liability: not less than $1,000,000 combined single limit each occurrence/annual aggregate; Statutory Worker's Compensation and Employers' Liability; Cyber/privacy liability; Professional liability if applicable; Performance/payment bond if required by law or bidding documents.
- Funding
- USDA; 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II