About this opportunity
AI summaryArlington Public Schools requires translation and American Sign Language interpreting services, including document translation, virtual and in-person interpreting, editing, proofreading, and quality assurance. Eligible bidders must be onshore USA organizations with at least three years of professional translation experience, qualified personnel, and certified interpreters. Bidders must submit bids electronically through Egnyte before November 13, 2026, at 3:00 PM ET. Questions are due via email by November 06, 2026, at 2:00 PM ET, following a virtual pre-bid conference on November 5, 2026. The buyer will evaluate bids for responsiveness and responsibility, awarding the contract to the lowest responsive and responsible bidder. The anticipated contract will be an indefinite-delivery, indefinite-quantity labor-hour contract with an initial one-year term and four optional one-year renewals.
Buyer and opportunity details
- Client
- Arlington Public Schools
- Solicitation No.
- ITB01FY27
Scope of work
- Translation of APS documents between English and designated target languages
- Editing, proofreading, review, and quality assurance services for translated materials
- Maintenance of translation memories, glossaries, terminology databases, and linguistic assets
- In-person and virtual ASL interpretations, including sign-to-voice and voice-to-sign
- ASL interpretation in confidential employment-related settings and sensitive meetings
- Sign language interpretation services and teacher consultation to meet student IEP needs
- Emergency service coverage for urgent or same-day ASL interpretation requests
- Desktop publishing and master template development services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest Responsive and Responsible Bidder | Not specified |
Minimum qualifications
- Legally authorized to conduct business in the Commonwealth of Virginia
- Minimum of three (3) years of experience providing professional translation services and or ASL services
- Experience providing ASL and/or translation services for educational institutions, public agencies, or similar organizations
- Personnel with at least two years of experience providing interpretation services
- Personnel with at least two years of experience providing ASL services
- Interpreters holding RID, NAD, EIPA Score of 4-5, and/or CLT national certifications
Documents to include with your response
- Signed Appendix 1: Bid Form/Bidder Certification
- Completed Pricing Schedule
- Acknowledgment of all Addenda
- Acknowledgement of ability to fulfil insurance requirement
- References Demonstrating School-Based Experience
- SCC Registration Information or Exemption
- Audit financial Report or IRS tax transcript from the most recent year
- Required Licenses and Certifications
- Contractor Certification Regarding Criminal Convictions
- Resume of Proposed personnel
Key dates
- Issue Date
- October 30, 2026
- Pre-bid conference
- November 5, 2026, at 12:00 Noon Eastern Time
- Questions Deadline
- November 06, 2026, at 2:00 PM ET
- Bid Closing Date and Time
- November 13, 2026, at 3:00 PM ET
- Public Bid Opening Date and Time
- November 16, 2026, at 4:00 PM ET
How to submit
- Method
- Electronic via Egnyte
- Instructions
- Bids shall be submitted electronically through Egnyte before the Bid Closing deadline.
Contract details
- Term
- Initial contract term of one (1) year from the date of award, with four (4) additional one-year renewal options.
- Insurance and bonding
- Commercial General Liability: $1,000,000 per occurrence, $3,000,000 aggregate; Subcontractors CGL: $1,000,000 per occurrence, $3,000,000 aggregate; Worker's Compensation: Statutory Limit; Employer's Liability: $1,000,000 per occurrence, $1,000,000 aggregate; Commercial Automobile Liability: $1,000,000 per occurrence, $3,000,000 aggregate.