About this opportunity
AI summaryThe City of Colorado Springs requests Time and Materials proposals for an independent assessment of the Colorado Springs Police Department's use of designated technologies. The review encompasses Axon Lightpost automated license plate reader systems, Axon Lightpost pan, tilt, zoom cameras, drones, and Verra Mobility red light and speed safety cameras. Only onshore United States organizations may submit bids to perform this offsite work, and the period of performance runs from contract execution through July 15, 2027. Vendors must submit all proposals online via the Rocky Mountain E-Purchasing BidNet Direct platform and send any questions by November 10, 2026, at 1:00 PM MT.
Buyer and opportunity details
- Client
- The City of Colorado Springs
- Solicitation No.
- R26-101MZ
Scope of work
- Independent assessment of Colorado Springs Police Department use of designated technologies
- Evaluation of law enforcement technology policies, practices, governance, oversight, and community considerations
- Independent assessments, compliance audits, or program reviews using objective, repeatable, and defensible methodologies
- Activity-level compliance testing
- Developing findings and practical, implementable recommendations
- Review of Full Scope (Sections 1-6 of Scope of Work) or ALPR Scope (Sections 1 and 6 of Scope of Work)
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Expertise and Qualifications Area | 50 Points |
| Price/Cost Area | 40 Points |
| Proposal Presentation Area | 10 Points |
| Exceptions and Insurance | Not specified |
Minimum qualifications
- Experience evaluating law enforcement or comparable public-sector technology policies, practices, governance, oversight, and community considerations
- Experience conducting independent assessments, compliance audits, or program reviews using objective, repeatable, and defensible methodologies
- Experience designing and conducting activity-level compliance testing, developing findings, and practical recommendations
- At least three references or past performance citations demonstrating same or similar services/products
- Key personnel possessing all requisite certifications, licenses, and experience
Documents to include with your response
- Cover letter signed by an authorized representative
- Exhibit 1 Solicitation Qualifications Document
- Appendix A Rate Sheet / Price Sheet
- Resumes for all key personnel
- Anti-Collusion Affidavit (if separately required and provided)
- Signed copy of each amendment issued
- Organizational background, overview, and financial statements/annual reports
Key dates
- Issue Request for Proposal
- October 30, 2026
- Cut Off Date for Questions
- November 10, 2026 1:00PM MT
- Proposal Due Date
- December 1, 2026 1:00PM
- Interviews (if applicable)
- TBD
- Award of Contract
- EST December 2026
- Notice to Proceed
- EST December 2026
How to submit
- Method
- Electronic via Rocky Mountain E-Purchasing BidNet Direct
- Instructions
- Submitted at www.bidnetdirect.com; 1 electronic copy; limited to no more than 25 pages, 8-1/2 inch x 11 inch single-sided with 1-inch margins and minimum Times New Roman 10 font (schedule may be on 11 inch x 17 inch); cover letter limited to 3 pages.
Contract details
- Term
- Date of Contract execution through July 15, 2027
- Insurance and bonding
- Property, Liability, and Professional Errors and Omissions coverage, plus Colorado Worker's Compensation Insurance. The City of Colorado Springs must be reflected as an additional insured on Property and Liability policies.