About this opportunity
AI summaryThe City of Bentonville seeks qualified, licensed, and insured providers to deliver child abuse forensic interviewing and medical examination services for the City of Bentonville Police Department. Selected providers must supply trained interviewers and medical examiners equipped to handle suspected or confirmed abuse cases and testify in criminal proceedings. Eligible onshore United States organizations must submit questions via Beacon Bid or email by November 12, 2026, at 2:00 PM CST. Proposals must be uploaded through Beacon Bid or mailed in a sealed envelope to the Purchasing and Compliance Department by November 18, 2026, at 1:00 PM CST. A selection committee evaluates submissions based on factors including experience, competence, capacity, and price, with interviews potentially requested for the top three proposers. The resulting contract spans a one-year term with annual renewal options for up to three years.
Buyer and opportunity details
- Client
- The City of Bentonville, Arkansas
- Solicitation No.
- RFP-26-80
Scope of work
- Conducting developmentally appropriate, legally defensible forensic interviews of children in suspected or confirmed abuse cases
- Testifying in criminal proceedings regarding forensic interviews, methods, and findings
- Conducting specialized pediatric forensic medical examinations of children who have experienced or may have experienced abuse
- Following accepted medical and forensic standards for examinations and documentation
- Testifying in criminal proceedings regarding medical examinations, findings, and conclusions
- Participating in a multidisciplinary team (MDT) approach with law enforcement, child protective services, prosecutors, and medical professionals
- Maintaining appropriate forensic documentation and supporting criminal prosecutions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Response and General Information | 20 |
| Qualifications: Experience, Competence and Capacity | 20 |
| Method of Doing Work | 25 |
| Estimated Schedule | 20 |
| Price | 15 |
Minimum qualifications
- Properly qualified, experienced, licensed, and insured providers
- Interviewers must possess recognized training and qualifications in child forensic interviewing
- Examiners must possess appropriate medical credentials, specialized training, and experience in pediatric forensic examinations
- Preparedness to testify in criminal proceedings regarding interviews, examinations, methods, findings, and conclusions
- Willingness and ability to participate in a multidisciplinary team (MDT) approach
- Past experience including services provided within the last three (3) years
Documents to include with your response
- Execution of Proposal (Page 4)
- Acknowledgement of Addenda (Page 4, if issued)
- Appendix A: Contractor/Vendor Disclosure
- Appendix B: Non-Collusion Affidavit (signed and notarized)
- Proof of required insurances
- At least three (3) references for similar engagements
- Proposed Method of Doing Work
- Proposed Cost of Performing Services
- Provider qualifications and certifications
- Description of services, availability, service locations, response times, and fee schedule
Key dates
- Publication Date
- November 1, 2026
- Deadline to Submit Questions
- November 12, 2026, at 2:00 PM CST
- Proposal Submission Deadline
- November 18, 2026, at 1:00 PM CST
- Estimated approval of agreement
- end of December 2026
How to submit
- Method
- Electronic via Beacon Bid portal or sealed physical hard copy
- Instructions
- Upload one signed digital combined file to Beacon Bid portal, or mail/hand deliver one signed original and one digital copy on USB Flash Drive or CD in a sealed envelope to City of Bentonville Administrative Services, ATTN: Purchasing and Compliance Department, 1000 SW 14th Street, Bentonville, AR 72712. Proposals cannot be emailed.
Contract details
- Term
- One (1) year term, renewable annually upon mutual written agreement for a maximum term not to exceed three (3) years
- Place of performance
- Bentonville, Arkansas
- Insurance and bonding
- Workers Compensation: State Statutory, Applicable Federal Statutory; Employer Liability: $2,000,000.00 Each Accident; Comprehensive or Commercial General Liability