About this opportunity
AI summaryThe Town of New Shoreham, Rhode Island seeks qualified firms to deliver preliminary architectural design and engineering services for a new fire station and police station improvements. The selected consultant must review and finalize fire and rescue facility requirements, prepare conceptual site and building plans, develop preliminary construction cost estimates and estimated budgets, complete a comparative analysis of conceptual options, provide public presentation materials, and compile a final report. Bidders must be lawfully engaged in the practice of professional engineering and architecture in Rhode Island. Interested firms must attend or note the pre-bid conference and site visit scheduled for November 6, 2026, at 10:00 AM, and submit any questions by November 13, 2026. Sealed proposals—consisting of three hard copies and one electronic copy on a flash drive—must reach the Office of the Town Manager by 2:00 PM on November 20, 2026. An evaluation team will score submissions based on statement preparation, project qualifications, and experience on similar projects, while evaluating cost proposals as an important, independent factor.
Buyer and opportunity details
- Client
- TOWN OF NEW SHOREHAM, RI OFFICE OF THE TOWN MANAGER
Scope of work
- Review and finalize facility requirements for fire and rescue operations accounting for future growth
- Prepare conceptual site and building plans including floor plans, elevations, and basis of design narrative
- Review environmental, zoning, and other local requirements
- Develop preliminary construction cost estimates for each conceptual plan
- Provide estimated budgets including design, permitting, cost estimate, contract administration, and project contingency
- Prepare comparative analysis and recommendation for the most cost-effective option meeting Program requirements
- Provide presentation materials and displays and assist with presentations at Town board meetings and hearings
- Prepare and issue a final report including Program requirements, plans, narratives, cost estimates, and recommendations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Statement Preparation | Not specified |
| Project Qualifications and Experience | Not specified |
| Representative Project Experience | Not specified |
| Cost Evaluation | Not specified |
Minimum qualifications
- Lawfully engaged in the practice of Professional Engineering and Architecture in the State of Rhode Island within specific disciplines requested
- Adequate financial resources for performance or ability to obtain them
- Necessary licenses, experience, organization, technical and professional qualifications, skills, and facilities
- Ability to comply with proposed or required time of completion or performance schedule
- Demonstrated satisfactory record of performance
- Corporations must currently be in good standing with the Secretary of State Office in the state of incorporation and Rhode Island
Documents to include with your response
- Company Background Material
- CONSULTANT'S Experience by Relevant Project Discipline
- Staff Project Manager and Project Team Resumes
- Backup Capability Resumes
- Project Approach, Schedule and Cost for Phase I
- Signed statement by authorized official
- Certification of Discipline Qualification
- Representative project exercise write-up
- Specifications Exception Form
- Addendum Acknowledgement
Key dates
- Pre-bid conference and site visit
- November 6, 2026 at 10:00 AM
- Questions due
- seven (7) calendar days before the RFQ&E's due date
- Statements due
- November 20, 2026 - no later than 2:00 PM
How to submit
- Method
- Sealed hard copy and electronic copy
- Instructions
- Submit in a sealed envelope to Office of the Town Manager, 16 Old Town Road, Block Island, RI 02807. Envelope must contain three hard copies (one original and two identical copies) and one electronic copy on a flash drive, clearly marked with the project title.
Contract details
- Term
- Statements deemed open for acceptance for sixty (60) calendar days subsequent to submittal
- Place of performance
- 10 Beach Avenue, Town of New Shoreham (Block Island), RI
- Insurance and bonding
- Certificates naming Town of New Shoreham as additional insured, with clause prohibiting cancellation or modifications earlier than 30 days. Must include workers' compensation and unemployment compensation as required by Rhode Island laws, general liability, property damage, and automotive liability insurance.