About this opportunity
AI summaryThe City of Indianola requests proposals from qualified onshore USA firms to provide comprehensive Owner's Representative services under a multi-year Master Services Agreement. The selected firm will support major municipal facility initiatives, including condition assessments and planning for the Indianola Public Library, the Indianola Wellness Campus, and future City Hall and Public Safety facilities. Tasks include assisting with project delivery methods, developing Requests for Proposals, providing constructability and value engineering recommendations, overseeing construction schedules and budgets, and coordinating site due diligence and grants. Proposals are evaluated on the qualifications and experience of the firm and team, relevant public-sector experience, and references, followed by shortlist interviews. Inquiries are due by 4:00 PM on November 5, 2026, to Jacob Meshke at [email protected]. Applicants must submit electronic proposals as a single PDF under 25 MB and under 25 pages to the same email address by November 20, 2026, at 4:00 PM.
Buyer and opportunity details
- Client
- City of Indianola, Iowa
Scope of work
- Leading or supporting development of RFPs for professional services and construction
- Assisting with determining project delivery methods including CMAR
- Drafting bid specifications and assisting with Chapter 26 bidding compliance
- Serving on steering committees and reviewing conceptual design reports
- Assisting with onboarding architectural, engineering, construction, and consulting firms
- Developing and maintaining master design and project schedules
- Establishing and overseeing master budgets including contingencies and escalation
- Overseeing facility construction projects to ensure adherence to schedule and budget
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and experience of the firm and team | Not specified |
| Relevant public-sector Owner's Representative experience and references | Not specified |
| Proposed approach | Not specified |
| Fees and rates | Not specified |
| Completeness of the proposal | Not specified |
Minimum qualifications
- Firm must be qualified to provide Owner's Representative services
- Selected firm is barred from providing design or construction services on projects where it serves as Owner's Representative
- Insurance company must be reputable, acceptable to the City, and allowed to do business in the State of Iowa
Documents to include with your response
- Firm history, years in business, and number of full-time employees
- Resumes of personnel identifying primary point of contact
- Description of firm experience as an owner's representative
- List of relevant public-sector Owner's Representative projects with client references
- Conflict-of-interest disclosure
- Proposed subcontractors or consultants and their roles
- Certificate of insurance or letter from carrier confirming coverages can be obtained
- Fee structure including hourly rates, percentage-of-construction-cost fees, and reimbursables
Key dates
- RFP Release Date
- October 28, 2026
- RFP Questions Due
- November 5, 2026, 4:00 PM
- RFP Questions Answered
- November 13, 2026, 4:00 PM
- Deadline for Proposal Submissions
- November 20, 2026, 4:00 PM
- Shortlist Candidates
- Week of November 23
- Interviews Conducted
- Week of December 7, 2026
- Anticipated Council consideration on the Master Services Agreement and Notice to Proceed
- December 2026
How to submit
- Method
- Electronic via email
- Instructions
- Submit as a single PDF no larger than 25 MB. Proposals must not exceed 25 pages (minimum 11-point font), excluding appendices.
Contract details
- Term
- Multi-year master agreement
- Place of performance
- Indianola, Iowa
- Insurance and bonding
- Workers Compensation as provided by law; Commercial General Liability of not less than $1,000,000 per occurrence and $2,000,000 aggregate; Commercial automobile liability of $1,000,000 combined single limit; 30-day notice of cancellation; City named additional insured on primary and noncontributory basis with waiver of subrogation.