About this opportunity
AI summaryThe Regents of the University of California, Irvine seeks proposals for support and maintenance of its Oracle Student Financial Aid system. The selected contractor will provide ongoing strategic guidance, operational support, and system enhancements for the platform and related systems including Oracle Integration Cloud and BI Publisher, alongside maintaining working knowledge of integrated campus platforms. Work will be performed offsite under a fixed-price agreement across a three-year contract period, with eligibility restricted to onshore USA organizations. Bidders must submit questions through the CalUsource RFP Discussion Forum by November 18, 2026, following a pre-bid meeting on November 12, 2026. Bids must be submitted exclusively through the CalUsource tool. UCI will evaluate bids in up to two phases, with the first phase scoring technical responses excluding pricing, followed by potential further evaluations, presentations, and fee negotiations with the highest-ranked bidders.
Buyer and opportunity details
- Client
- The Regents of the University of California
- Solicitation No.
- UCI-RFP-26PTK015
Scope of work
- Support the Oracle Student Financial Aid (SFA) system
- Support related systems including Oracle Integration Cloud and BI Publisher / Oracle Analytics Server
- Maintain working knowledge of ancillary integrating systems including legacy SIS, Slate, and legacy Student Billing System
- Provide expert guidance on system configuration, business processes, resource allocation, staff training, and reporting
- Collaborate with stakeholders to support ongoing operations, data integrity, and regulatory compliance
- Provide implementation support for future system enhancements, upgrades, or process overhauls
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Phase 1 preliminary analysis point evaluation | Not specified |
| Phase 2 final point evaluation (including presentations, other sources, and Financial Proposal) / Combined Weighted Score | Not specified |
Minimum qualifications
- Documented past performance in providing substantially similar products and/or services as specified in the RFP
- Compliance with Exhibit A SOW Section 4 - MINIMUM/MANDATORY QUALIFICATIONS
Documents to include with your response
- Exhibit B: Signed Affidavit (cover page)
- Exhibit C: Financial Proposal Form (included with original proposal only)
- Responses to all questionnaires within CalUSource
- Written acceptance of or objections to terms and conditions
Key dates
- RFP Release in CalUSource
- Monday, November 2, 2026, 10:00AM PST
- Pre-proposal Meeting/Job Walk
- Thursday, November 12, 2026, 10:00AM PST
- Bidder’s request for information
- Wednesday, November 18, 2026, 2:00PM PST
- UCI Response to Request for Information
- Monday, November 23, 2026, End of Day
- Bids Due Date
- Friday, December 4, 2026, 2:00PM PST
- Selection of Top Ranked Bidder(s)
- TBD
- Presentation by Top Ranked Bidder(s)
- TBD
- Notice of Intent to Award
- TBD
How to submit
- Method
- Electronic via CalUsource
- Instructions
- Bids must be submitted through CalUSource; faxed or emailed bids are not accepted. Complete uploads at least 30 minutes before event close.
Contract details
- Term
- 3 years from the effective date of the Agreement with an option for extension up to 2 additional 1-year renewals, for up to 5 years total
- Place of performance
- campus of UCI
- Insurance and bonding
- Bidders must maintain insurance policies and refer to HOW TO PREPARE INSURANCE CERTIFICATION / UCI PROCUREMENT for specific instructions.