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RFP opportunitySolicitation RFP2026-005

Commercial Cleaning Services for Government Authority in Vegreville, Alberta

Submission deadlineNov 30, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Town of Vegreville seeks proposals from qualified full-service companies or consortia to provide janitorial and commercial cleaning services across multiple municipal facilities. The contractor must supply all required labor, supervision, materials, supplies, and equipment to service the Town Office, Public Works Building, Fire Hall, RCMP facility, Library, Post Office, and other designated departments starting January 4, 2027. Applicants must submit proposals by email in a single combined PDF to Daniel Kuzmic at [email protected] no later than 4:30 pm MST on November 30, 2026. Submissions must include a signed cover letter, organizational structure, safety program details, and fee-for-service pricing in Canadian dollars covering an initial three-year term with an optional two-year extension. The buyer evaluates proposals based on individual merit, contractor experience, capacity, past performance, management structure, and the ability to execute services in the most cost-effective manner.

Buyer and opportunity details

Client
Town of Vegreville
Solicitation No.
RFP2026-005

Scope of work

  • Janitorial services for Building 1 - Town Office (Admin)
  • Janitorial services for Building 1A - FCSS Department
  • Janitorial services for Building 1B - IP&D Department
  • Janitorial services for Building 2 - Public Works Building
  • Janitorial services for Building 3 - Fire Hall
  • Janitorial services for Building 4 - RCMP
  • Janitorial services for Building 5 - Library
  • Janitorial services for Building 6 - Post Office

How proposals are evaluated

CriterionWeight / scoring
Corporate Organization ElementNot specified
Technical ElementNot specified
Financial ProposalNot specified
Past experience and performance referencesNot specified
Safety program and certificationNot specified

Minimum qualifications

  • Business License to conduct business in the Town of Vegreville
  • Certificate of Incorporation (if applicable)
  • Enhanced Reliability Security Clearance through local RCMP detachment for RCMP building
  • Confirmation of bondable employees with current criminal record checks
  • WCB clearance letter and registration
  • Confirmation of WHMIS certification for all workers

Documents to include with your response

  • Cover letter signed by an empowered officer
  • Corporate Organization and Financial Capability section
  • Technical Proposal including project timelines and scope synopsis
  • Financial Proposal including fee schedules for three years plus optional two years
  • Completed 2027 Town of Vegreville Contractor Health & Safety Package
  • Occupational Health & Safety policies/procedures
  • Certificate of insurance for Commercial General Liability
  • WCB clearance letter
  • Curricula vitae and staff resumes
  • Performance references and contacts for similar contracts

Key dates

Issuing Date
November 2, 2026
Mandatory walkthrough
Wednesday November 18, 2026 1:30 pm
Closing Date
November 30, 2026
Closing Time (RFP)
4:30 pm (MST)
Commencement of Work
January 4, 2027

How to submit

Method
Email
Instructions
Submit via email titled RFP2026-005: Commercial Cleaning Services to Daniel Kuzmic. Documents must be in pdf format only (.pdf) and combined into one single file.

Contract details

Term
One (1) three (3) year term with an optional two (2) years
Place of performance
Town of Vegreville, Alberta, Canada
Insurance and bonding
Commercial General Liability (CGL) insurance for bodily injury (including death) and property damage of not less than Three Million Dollars ($3,000,000.00), listing the Town of Vegreville as an additional insurer.
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