About this opportunity
AI summaryThe Bedford County Department of Finance requests proposals for a cloud-based Time Management System and Leave Management System compatible with NextGen platforms used by local governments. The selected vendor must automate employee time tracking and leave management, integrate with existing ERP and payroll systems, and provide reporting tools, training, and ongoing support. Bidders must deliver sealed proposals on the provided form by hand or mail to the Bedford County Department of Finance by 2:00 p.m. on November 20, 2026. The contract will run for one year with options to renew for two additional one-year periods, and the buyer will award the contract based on the lowest and/or best bid evaluating technical fit, cost, implementation timeline, support, and vendor experience.
Buyer and opportunity details
- Client
- Bedford County Department of Finance
- Solicitation No.
- 27-14
Scope of work
- Provide cloud-based TMS and LMS
- Ensure compatibility with NextGen platforms
- Offer leave and absence management features including preload benefit accruals and fractional-day entries
- Deliver real-time dashboards and reporting tools
- Provide training and ongoing support
- Web-based and mobile access
- Vendor hosted secure data handling with audit trails
- Employee self-service portal and administrative override capabilities
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical fit and compliance | Not specified |
| Cost and licensing model | Not specified |
| Implementation timeline | Not specified |
| Support and training offerings | Not specified |
| Vendor experience and references | Not specified |
Minimum qualifications
- Proven experience with local government clients
- Demonstrated integration with Local Government Corporation – NextGen platform
- References from similar implementations
- Financial stability and capacity to support the project
Documents to include with your response
- Proposal Form
- Forms included in the enclosed Vendor Packet
Key dates
- Proposals due
- 2:00 p.m., Friday, November 20, 2026
How to submit
- Method
- Delivered in hand or by mail service in a sealed envelope
- Instructions
- Delivered to Bedford County Department of Finance, 200 Dover Street, Suite 102, Shelbyville, TN 37160. Envelope must be marked on outside lower left corner: Bid No. 27-14 Time and Leave Management Systems. Facsimile bids will not be considered.
Contract details
- Term
- One year with an option to renew for two additional one-year periods