About this opportunity
AI summaryThe Public Employees Retirement System seeks a contractor to provide a Varonis Software as a Service solution to upgrade and migrate its existing on-premises deployment to the cloud. The selected vendor must provide a 501-user subscription, software maintenance, updates, configuration, data migration services, end-user licenses, modules, and training. Participation is restricted to onshore United States organizations performing work offsite. All questions must be submitted by email to the procurement specialist no later than November 24, 2026. Proposals are due by December 1, 2026, at 2:00 PM PST via email or online submission. The agency will evaluate compliant offers using a 100-point Best Value Analysis based on solution requirements, cost, implementation schedule, vendor experience, and a solution demonstration, with a 10 percent preference applied for Oregon Small Business Enterprises.
Buyer and opportunity details
- Client
- Public Employees Retirement Solution
Scope of work
- Varonis subscription for 501 Active Directory users, 501 Windows/NAS users, and 2 collectors
- Data migration from existing on-premises Varonis to cloud version and configuration services
- Unlimited maintenance and support Monday through Friday 6:00 AM to 6:00 PM PT
- Support request response time within less than a two hour window
- Training package for two PERS staff users with ongoing training support
- Optional transition services including analysis, data migration, configuration, and consulting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Meets solution requirements | 30 points |
| Cost | 30 points |
| Implementation and Schedule of the proposed solution | 15 points |
| Offeror’s organization, work experience, and relevant successful projects | 15 points |
| Solution Demonstration | 10 points |
Minimum qualifications
- Successful Offeror must register in the OregonBuys portal
Documents to include with your response
- Completed Pricing Sheet (Attachment # 1)
- Completed Security Certification (Attachment # 3)
- Completed Certified Office Inclusion & Diversity Form (Attachment # 5 / # 6, if applicable)
- End User License Agreement
- Cloud Service Agreements
- Maintenance and Support Agreement(s)
- Onboarding forms
- Operating and training instructions
- Bio for the account representative and each proposed key person
- Narrative of Approach, Methodology & Proposed Timeline, and narrative of organization, work experience, and relevant projects
Key dates
- Issue Date
- November 3, 2026
- Questions due
- November 24, 2026, at 2pm PST
- Offer Due Date and Time
- Tuesday, December 1, 2026, 2:00PM PST
How to submit
- Method
- Instructions
- Submissions must be emailed only to the Authorized Representative; include a fully redacted version if claiming public records exemption.
Contract details
- Term
- Initial term of three (3) years with optional annual renewals up to ten (10) years
- Insurance and bonding
- Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Professional Liability of $1,000,000 per claim and $2,000,000 aggregate (with 24-month tail/reporting); Network Security and Privacy Liability of $1,000,000 per claim.