About this opportunity
AI summaryThe City of Palmdale seeks electronic proposals for lighting production and equipment services to support events and live headliner concerts. The awarded contractor must supply professional theatrical lighting systems, rigging, and staffing, including on-site technicians and programmers to resolve lighting issues promptly. Proposals must be submitted by USA organizations capable of fulfilling city business license requirements, mandatory insurance standards, and providing at least four client references. Bidders must register and submit proposals electronically through PlanetBids PB by December 3, 2026, at 2:00 PM PST. The buyer will host a non-mandatory pre-bid meeting on November 16, 2026, at 10:00 AM, and all inquiries must be submitted via PlanetBids by November 19, 2026, at 2:00 PM PST.
Buyer and opportunity details
- Client
- City of Palmdale
- Solicitation No.
- 27-002-4100
Scope of work
- Professional theatrical lighting equipment meeting artist riders and City specifications
- Lighting rigging, trusses, and motors compliant with safety requirements
- Professional on-site technicians and programmers for the duration of events
- Provision of required stage hands as outlined in event riders
- Standard house lighting packages and enhancement options for amphitheater rentals
- Equipment delivery, setup, operation, and teardown services
- Coordination with venue-assigned riggers and lighting contractors
- Development and maintenance of an OSHA-compliant safety program
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proof of Successful Past Performance and Experience (Section 5-C: Organizational Structure, Qualification, Experience, and Staffing Plan) | 50 Points |
| Section 5-D and 5-E criteria listed in evaluation table | 25 Points |
| Cost Proposal (Section 5-F: Cost Proposal) | 25 Points |
Minimum qualifications
- Full-service theatrical lighting company recognized in the industry
- Specialization in theatrical lighting installs at outdoor venues for live headliner concerts
- Minimum of ten years experience in the professional lighting industry
- Provide lighting and equipment that is UL or CSA Certified per OSHA regulations
- Compliance with City Business License Tax requirements per Palmdale Municipal Code Chapter 3.44
- Submit at least four client references
Documents to include with your response
- Letter of Transmittal / Cover Letter
- Copy of Business License
- Exhibit B: Respondent Signature / Cover Page
- Exhibit C: Form W-9 Taxpayer Identification Number and Certification
- Exhibit D: Affidavit of Non-Collusion and Non-Discrimination
- Exhibit E: Certification of Insurability and copy of current coverages
- Exhibit F: Bidder Disclosure Statements
- Exhibit G: Designation of Subcontractors Statement
- Exhibit I: Client References
- Exhibit J: Bidders Quotation Sheet / Cost Proposal
Key dates
- Publish Dates
- 11/3/2026
- Solicitation Release
- 11/3/2026
- Pre-bid Meeting RSVP Deadline
- Wednesday, November 11, 2026, at 9:00 am
- Pre-Bid / Jobwalk Non-Mandatory
- 11/16/2026 at 10:00 am
- Q&A Deadline
- 11/19/2026 at 2:00 pm (PST)
- Bid Due Date
- 12/3/2026 at 2:00 pm (PST)
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted electronically through the City's electronic bid management system (PlanetBids PB) at www.cityofpalmdaleca.gov. Proposals via fax, email, or telephone will not be accepted.
Contract details
- Term
- 3-year term with 2 additional one-year options
- Place of performance
- The Palmdale Amphitheater (2723 Rancho Vista Blvd, Palmdale, CA 93551) and other City locations as necessary.
- Insurance and bonding
- Evidence of insurability and current coverage required at submission. Awardee must furnish certificates and endorsements within 5 days of award, providing 30 days written notice prior to termination or expiration. Non-negotiable.