About this opportunity
AI summaryThe City of Palmdale seeks a full-service audio-visual company to provide professional audio-visual production equipment, staffing, and related services for events. Required equipment and capabilities include active ADA-compliant assisted listening devices, an LED wall programming laptop, LED wall rigging, and a video village with a streaming video switcher, MacBook Pro, and cabling. Eligibility requires onshore USA organizations meeting local business license tax rules and mandatory insurance standards. Interested vendors must register with the City and submit electronic proposals via PlanetBids by December 3, 2026, at 2:00 PM PST. A non-mandatory pre-bid meeting occurs on November 16, 2026, at 10:00 AM, and questions are due via PlanetBids by November 19, 2026, at 2:00 PM PST. The City evaluates proposals across 100 maximum points based on organizational structure, qualifications, experience, and staffing plan (50 points), an additional technical evaluation criterion (25 points), and the cost proposal (25 points).
Buyer and opportunity details
- Client
- City of Palmdale
- Solicitation No.
- 27-004-4100
Scope of work
- Professional audio visual production equipment for live concerts meeting artist rider requirements
- Audio visual production equipment and services for community events ranging from medium to grand use
- Provision of qualified production crews, staffing, and stage hands
- Sound installs and packages for outdoor venues
- Expertly balanced and tuned audio systems per show
- Coordination with venue-assigned personnel and artist backline management
- Equipment delivery, setup, teardown, fuel, and transportation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proof of Successful Past Performance and Experience: Section 5-C Organizational Structure, Qualification, Experience, and Staffing Plan | 50 Points |
| Evaluation Criteria: 25 Points | 25 Points |
| Cost Proposal: Section 5-F Cost Proposal | 25 Points |
Minimum qualifications
- Full-service audio visual company recognized in the industry featuring a large inventory of sound equipment
- Specialization in sound installs at outdoor venues for live headliner concerts
- Sound and stage equipment that is UL or CSA Certified per OSHA regulations
- Compliance with City Business License Tax requirements per Palmdale Municipal Code Chapter 3.44
- Ability to provide skilled production crews and technicians
- At least four client references
Documents to include with your response
- Letter of Transmittal
- Copy of local Business License
- Exhibit B: Respondent Signature / Cover Page
- Exhibit C: Form W-9 Taxpayer Identification Number and Certification
- Exhibit D: Affidavit of Non-Collusion and Non-Discrimination
- Exhibit E: Certification of Insurability and copy of current coverages
- Exhibit F: Bidder Disclosure Statements
- Exhibit G: Designation of Subcontractors Statement
- Exhibit I: Client References
- Exhibit J: Bidders Quotation Sheet / Cost Proposal
Key dates
- Solicitation Release
- 11/3/2026
- Pre-bid meeting RSVP
- Wednesday, November 11, 2026, at 9:00 am
- Non-Mandatory Pre-Bid / Jobwalk
- 11/16/2026 at 10:00 am
- Q&A Deadline
- 11/19/2026 at 2:00 pm (PST)
- Proposals due
- Thursday, December 3, 2026, at 2:00 pm (PST)
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted electronically through the City bid management system (PlanetBids PB) at www.cityofpalmdaleca.gov. Fax, email, or telephone submissions will not be accepted.
Contract details
- Term
- 3-year term with 2 additional one-year options
- Place of performance
- The Palmdale Amphitheater, 2723 Rancho Vista Blvd, Palmdale, CA 93551
- Insurance and bonding
- Evidence of insurability and current insurance coverages required per Attachment B Section 10; certificates including endorsements must be submitted prior to performance; 30 days written notice of cancellation; no exceptions allowed.