About this opportunity
AI summaryThe buyer seeks a vendor to provide video surveillance system modernization, upgrade, monitoring, and maintenance services for a government authority in Buffalo, NY. The required scope includes restoring non-functioning camera equipment, improving portfolio-wide image quality, replacing obsolete surveillance infrastructure, and creating a centralized enterprise video management system. Additionally, the project demands integration capabilities with access control and intrusion systems, support for advanced analytics, mobile and remote video access, optional third-party remote monitoring, and the establishment of a long-term maintenance program. Eligibility is restricted to onshore United States entities only, and all work must be performed onsite. Interested vendors may submit their proposals digitally via email or online.
Buyer and opportunity details
- Client
- Buffalo Municipal Housing Authority
Scope of work
- Perform comprehensive system and coverage assessments and provide written reports
- Replace cameras exhibiting poor image quality and obsolete analog cameras
- Replace existing PTZ cameras with multi-sensor panoramic cameras
- Estimate 250 new camera replacements for pricing purposes
- Provide enterprise-grade managed switches and equipment for fiber integration
- Deploy a centralized enterprise Video Management System (VMS)
- Provide system training, maintenance service, and as-built documentation
- Provide optional third-party remote monitoring services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience of Firm and Personnel | 25 Points |
| Capacity and Technical Approach to Perform Services | 30 Points |
| Fee Proposal | 30 Points |
| References & Past Performance | 10 Points |
| Minority/Women Business Enterprise | 5 Points |
Minimum qualifications
- Prior experience performing similar scope of work within the past 3-5 years
- At least three references for projects of similar size and complexity completed within the previous 5 years
Documents to include with your response
- Original Proposal Package
- Detailed project schedule
- Three references for projects of similar size and complexity within past 5 years
- Evidence of insurance coverage
- Disciplinary action statement
- Conflict of interest disclosure
- Appendix A – Non-Collusion Affidavit
- Appendix B – HUD Form 5369-C Certifications and Representations of Offerors
- Appendix C – HUD Form 2992 Certification Regarding Debarment and Suspension
- Appendix D – HUD Form 50071 Certification of Payments to Influence Federal Transactions and Appendix E Price Proposal Form
Key dates
- RFP Date
- November 4, 2026
- Pre-Submittal Meeting
- Wednesday, November 18, 2026 at 10:00 a.m.
- Additional Question Period ends
- Monday, November 23
- Answers posted
- 5:00pm November 24
- Deadline for Submission of Proposals
- 3:00 p.m. (EDT), Wednesday, December 2, 2026
How to submit
- Method
- Sealed hard copy delivery
- Instructions
- Submit three complete packages (one original and two copies, or flash drive acceptable in lieu of two copies) to Buffalo Municipal Housing Authority, 300 Perry Street, Buffalo, NY 14204, Attn: Gillian D. Brown, Executive Director.
Contract details
- Term
- The contract shall remain in effect through project completion and warranty expiration.
- Place of performance
- Various BMHA housing developments in Buffalo, New York
- Insurance and bonding
- General Liability not less than $1,000,000; Auto Liability not less than $500,000; NYS Workers' Compensation; Builder's Risk equal to contract amount; BMHA and City of Buffalo named additional insured.
- Funding
- HUD Section 3, HUD Maintenance Wage Rates Determination (MWRD)