About this opportunity
AI summaryThe City of Lynchburg seeks proposals from onshore USA organizations for inside telecommunications wiring services across municipal facilities, city schools, and city-affiliated agencies. The selected contractor will install telecommunications cabling and wiring for voice, data, wireless, fiber, and video, while also handling terminations, testing, repairs, and related services under a one-year contract. Evaluation criteria comprise the experience and qualifications of the firm and staff (20%) and the fee schedule (25%), followed by presentations and informal discussions with two or more offerors. Offerors must submit written questions by 4:00 PM on November 25, 2026, and electronically deliver sealed proposals through the City's Bid Postings website before 4:00 PM on December 2, 2026.
Buyer and opportunity details
- Client
- City of Lynchburg
- Solicitation No.
- 2027-022
Scope of work
- Inside telecommunications wiring for voice, data, wireless, fiber, and video across all City facilities
- Repairs and related inside wiring services on an as-needed basis
- Construction of telecommunications rooms when necessary due to renovations, relocations, or new facility construction
- Testing of all network cables at the time of installation, with certification testing using Fluke or equivalent when required
- Termination and testing of all fiber optic cable work requests
- Provision of estimates before starting work, detailing labor hours, labor types, completion dates, and material costs
- Maintenance of an acceptable inspection system and complete service records
- Site cleanup and removal of waste materials, rubbish, tools, equipment, machinery, and surplus materials
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and Qualifications of the Firm and Staff | 20% |
| Fee Schedule | 25% |
Minimum qualifications
- Ability to terminate and test all fiber optic cable work requests
- Not currently debarred by the City, or in a procurement involving federal funds, by the Federal Government
- No employees with a felony conviction may be employed under the Contract
Documents to include with your response
- Request for Proposal Title Page (signed and included as the first page)
- Cover Letter signed in ink by an authorized official
- Section 2: Experience of Firm and Staff
- Three client references for similar services
- Section 4: Fee Schedule & Financial Documentation
- Completed Vendor Schedule of Fees (Attachment A)
Key dates
- RFP issued
- November 4, 2026
- Questions due
- 4:00 PM on November 25, 2026
- Proposals due
- 4:00 PM on December 2, 2026
- Contract start
- January 1, 2027
How to submit
- Method
- Electronic via the City’s Bid Postings website
- Instructions
- Upload as a single PDF file via the Submit Online button at https://www.lynchburgva.gov/Bids.aspx prior to the deadline.
Contract details
- Term
- January 1, 2027 through December 31, 2027, with renewal options for up to four (4) additional one (1) year periods
- Estimated value
- Approximately $50,000 annually based on previous years, with no set contract amount or minimum guaranteed amount of work
- Place of performance
- All properties owned by the City of Lynchburg, Lynchburg City Schools, and City-affiliated agencies
- Insurance and bonding
- Coverage acceptable to the City, at a minimum Worker's Compensation and General Liability (including contractual liability and personal injury liability); Certificate naming City as additional insured; 30 days notice of cancellation