About this opportunity
AI summaryWestern Suffolk BOCES requests sealed bids for telecommunications equipment supplies and service. Bidders must complete the provided cost proposal spreadsheet, supply one digital copy on a CD or flash drive, and submit a paper printout with all original bid pages intact. The contract runs for a one-year period. Only onshore United States organizations are eligible to bid. Interested vendors must submit questions by November 12, 2026, and deliver sealed bids by 3:00 PM on November 19, 2026, to the purchasing office in Dix Hills or Huntington Station, New York. Western Suffolk BOCES will evaluate proposals and award the contract to the lowest responsible bidder meeting specifications.
Buyer and opportunity details
- Client
- Western Suffolk BOCES
- Solicitation No.
- 26/27-46IE4CP
Scope of work
- Telecommunications equipment and supplies
- Telecommunications services
- Equipment delivery and inside delivery
- Equipment installation where called for
- Removal and disposal of installation debris and rubbish
- Provision of MSDS sheets for applicable products
- Compliance with WCAG 2.1 Level AA accessibility standards
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsible bidder meeting specifications | Not specified |
Minimum qualifications
- Must be a certified reseller of the equipment listed
- Experience in the type of installation specified with proof by reference to similar installations
- References from school districts or other educational institutions for projects of similar size and scope
Documents to include with your response
- General Conditions
- Labor Law 220-I Certification Form
- Specifications
- Bid Proposal Form/Vendor Information and Acknowledgement/Facility Sites
- Cost Proposal Form (paper printout and CD or flash drive)
- Bid Reference Form
- Certification Pursuant to GML 103-g Iranian Energy Sector Divestment
- Certification of Sexual Harassment Prevention
- Disclosure Form
- Non-Collusive Bidding Certification
Key dates
- Notice to Bidders published in Newsday
- November 5, 2026
- Written questions due
- not later than five days prior to the date of the bid opening
- Bids due
- NOVEMBER 19, 2026 at 3:00 P.M.
- Public bid opening
- November 19, 2026 at 3:00PM
How to submit
- Method
- Sealed envelope submitted by mail or in person
- Instructions
- Submit sealed bid to Office of the Purchasing Agent, Western Suffolk BOCES, 507 Deer Park Road, Huntington Station, NY 11746 (or Dix Hills, NY 11746). Must include all pages intact, one CD or flash drive containing the Cost Proposal Spreadsheet in its original format, and a paper printout.
Contract details
- Place of performance
- Western Suffolk BOCES facilities
- Insurance and bonding
- Commercial General Liability of no less than $1,000,000 per claim / $2,000,000 aggregate (per-project basis); Statutory Workers' Compensation (Form C-105.2 or U-26.3) and NYS Disability Insurance (Form DB-120.1); Umbrella/Excess Insurance on a follow-form basis.
- Funding
- FEMA (Federal Emergency Management Agency) Public Assistance