About this opportunity
AI summaryDutchess Tourism Inc., operating as Destination Dutchess, requests quotes from qualified New York State vendors to provide tourism information point distribution and bulk delivery services across Dutchess County. The selected contractor must handle monthly distributions from November through April, twice-monthly distributions from May through October, and an annual delivery of destination guide boxes to lodging sites. Eligible vendors must be based in New York State, demonstrate prior delivery experience in Dutchess County, adopt equal employment policies, carry required insurance, and submit three current client references. Quotes must specify hourly distribution rates, IRS standard mileage, and per-box delivery costs. Bidders must submit all questions through Bidnet by November 11, 2026, and submit electronic proposals via Bidnet by November 18, 2026, at 5 p.m.
Buyer and opportunity details
- Client
- Dutchess Tourism Inc., DBA Destination Dutchess
Scope of work
- Pick up and organize materials from the Poughkeepsie office during business hours
- Distribute appropriate quantities of guides and brochures to Tourism Information Points
- Organize and maintain displays at TIP locations and remove outdated materials
- Communicate regularly with DD Tourism Operations Manager regarding TIP conditions
- Submit delivery reports with dates and quantities within 5 business days
- Perform bulk guide and brochure deliveries from Main Printing to Destination Dutchess office
- Execute annual distribution of destination guide boxes to lodging sites countywide
Minimum qualifications
- Vendor must be based in New York State
- Prior experience successfully delivering materials throughout Dutchess County or equivalent experience
- Must adopt equal employment policy and human rights laws
- Able to provide three references from current clients
Documents to include with your response
- Hourly cost quote for TIP Distribution
- Mileage reimbursement quote using IRS standard rate for 2026
- Cost per box quote for deliveries from Main Printing to Destination Dutchess
- Cost per box quote for annual hotel guide delivery
- Three client references
- Certificate of insurance on an Acord form or NYS Workers' Compensation Notice of Compliance
Key dates
- RFQ Issued
- 11/4/2026
- Questions Due
- 11/11/2026
- Proposals Due
- 11/18/2026 at 5 p.m.
How to submit
- Method
- Electronic via Bidnet
- Instructions
- Proposals must be submitted electronically to Bidnet by 11/18/2026 at 5 p.m. All questions must be entered in Bidnet.
Contract details
- Term
- 2027 with annual renewal options for 2028, 2029, 2030 & 2031
- Place of performance
- Dutchess County, NY
- Insurance and bonding
- Workers' Compensation on Acord form or NYS Notice of Compliance; Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Automobile Liability of $1,000,000 combined single limit; Excess/Umbrella Liability of $3,000,000 per occurrence and aggregate. Destination Dutchess named additional insured with waivers of subrogation.