About this opportunity
AI summaryPassaic Valley Water Commission requires a document management and retention solution under Project No. 26-C-06. The selected vendor must provide a responsive, browser-accessible document management system with an intuitive interface, departmental repository configurations, document routing and approval workflows, automated task assignments with tracking and reporting, user and group security structures, and reporting for key measures. Eligibility is limited to onshore United States organizations performing work offsite for a three-year contract period. Respondents must submit all proposals and required forms electronically through the Commission's e-Bidding Platform by January 7, 2027, at 2:00 PM prevailing time. Vendors must submit any questions regarding the RFP through the platform no later than 3:00 PM on Friday, December 11, 2026. Submissions must remain firm for at least sixty days after opening.
Buyer and opportunity details
- Client
- Passaic Valley Water Commission
- Solicitation No.
- 26-C-06
Scope of work
- Evaluate infrastructure environment for set up of development, test/training, and production environments
- Define departmental repository configurations including structure, metadata fields, and drop-down lists
- Create workflows for document routing and approval
- Configure automated task assignments and provide tracking and reporting
- Establish user and group security structure
- Design a reporting structure for tracking key measures
- Deliver a fully responsive web interface accessible from any device browser
- Provide post go-live support as needed for 30 days after each department transition to go-live
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| IT & Technical Requirements | 40% |
| End User Requirements | 35% |
| Pricing | 10% |
Minimum qualifications
- Technical proficiency in, practical experience with, and comprehensive knowledge of document management systems
- Compliance with N.J.S.A. 52:32-44 Business Registration of Public Contractors
- Compliance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.
Documents to include with your response
- Identification Page
- Statement of Ownership Form
- Insurance Requirements and Acknowledgement Form
- Affirmative Action Compliance Notice
- Acknowledgment of Receipt of PVWC's Changes to the Request for Responses
- Conflict of Interest Certification
- Non-Collusion Affidavit
- Disclosure of Investment Activities in Iran
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- New Jersey Business Registration Certificate
Key dates
- Questions due
- 3:00PM on Friday, December 11, 2026
- Proposals due
- January 7, 2027, at 2:00PM prevailing time
How to submit
- Method
- Electronic via the Commission's e-Bidding Platform
- Instructions
- Submitted via https://www.bidnetdirect.com/new-jersey/passaicvalleywatercommission. No paper, hand-delivered, mailed, overnight-delivery, facsimile, or email submissions accepted.
Contract details
- Term
- 1095-Days period of time
- Insurance and bonding
- Completed Operations must be included; insurance must not contain cyber, privacy or network-related exclusions, with certificates of insurance provided upon award of contract.