About this opportunity
AI summaryThe Maryland Governor's Office of Crime Prevention and Policy requires a contractor to provide venue, food and beverage, labor, materials, equipment, and operational services for approximately 500 attendees to host the 2027 Crime Victims' Rights Conference. This solicitation is designated as a Small Business Reserve procurement, restricting eligibility to certified small businesses registered with Maryland's Small Business Reserve Program unless the designation is removed. Offerors must submit separate searchable PDF technical and financial proposals exclusively through Maryland's electronic procurement system, omitting all pricing from the technical volume. A pre-bid conference occurs on November 10, 2026, and questions are due by November 12, 2026. An evaluation committee assesses technical proposals by work plan response, staff experience, offeror qualifications, and economic benefit to Maryland, while ranking qualified financial proposals by total price.
Buyer and opportunity details
- Client
- GOVERNOR’S OFFICE OF CRIME PREVENTION AND POLICY
- Solicitation No.
- 27-SERV-003
Scope of work
- Venue with free on-site parking for approximately 500 attendees
- One main conference room set up banquet style with raised stage, podium, microphone, projector screen, laptop, and remote
- Workshop rooms set up in theater style
- One hospitality room with 2 tables and 10 chairs
- Audio/visual equipment, immediate problem resolution, and an available in-room technician
- Food and beverages, including boxed lunch meals and water throughout the conference
- Session signage for workshop session rooms
- Coordination with agency staff virtually and in-person to meet deadlines
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Offeror’s Technical Response to Requirements and Work Plan | Not specified |
| Experience and Qualifications of Proposed Staff | Not specified |
| Offeror Qualifications, Experience and Capabilities, including proposed subcontractors | Not specified |
| Economic Benefit to State of Maryland | Not specified |
| Financial Proposal / Total Proposal Price | equal weight with financial factors |
Minimum qualifications
- Licensed to operate legally in the State of Maryland
- Valid Fire Department Permit ensuring venue compliance with fire safety regulations
- Valid Health Permit ensuring venue adherence to health codes and sanitation standards
- Submission of Attachment L Reference Checks with three (3) or more references
- Registration on eMaryland Marketplace Advantage (eMMA)
- Registered with the State Department of Assessments and Taxation (SDAT) to do business in Maryland
- At least five (5) years of experience and knowledge hosting conferences with at least 500 attendees
Documents to include with your response
- Volume I – Technical Proposal
- Volume II – Financial Proposal (Price Form)
- Valid Business License
- Fire Department Permit
- Health Permit
- Attachment L Reference Checks
- Draft Problem Escalation Procedure
- Current Certificate of Insurance
- List of all subcontractors
- Attachment A Bid/Proposal Affidavit
Key dates
- MS-IFB Issue Date
- 11/02/2026
- Pre-Proposal Conference
- 11/10/2026 @ 1:00 PM Local time
- Questions Due Date and Time
- 11/12/2026 @ 1:00 PM Local Time
- Proposal Due (Closing) Date and Time
- 12/01/2026 @ 1:00 PM Local Time
- Scheduled Site Visit
- Scheduled after notification by the Procurement Officer
How to submit
- Method
- Electronic via emma.maryland.gov
- Instructions
- Submit under Solicitation Number 26-SERV-004 in two separate volumes (Volume I - Technical Proposal and Volume II - Financial Proposal) in searchable Adobe PDF format. Deliveries by courier, postal service, fax, or email are not considered.
Contract details
- Term
- 03/01/2027 – 05/31/2027
- Set-aside / preference
- Small Business Reserve Procurement
- Place of performance
- Baltimore City, Anne Arundel, Baltimore, Carroll, Harford, and Howard counties
- Insurance and bonding
- Commercial General Liability ($3,000,000 annual aggregate); Crime Insurance/Employee Theft Insurance; Worker's Compensation as required by law. State listed as additional insured with 30 days advance notice of cancellation.