About this opportunity
AI summaryBridgeValley Community & Technical College is soliciting proposals from onshore U.S. organizations to design, furnish, and install a comprehensive Wi-Fi 7 wireless network upgrade. The scope includes conducting a wireless site survey, replacing existing access points with Wi-Fi 7 models, upgrading cabling to CAT6a, and installing dedicated Cisco Catalyst C9300-24UX-M or equivalent switches with dual 10 Gbps uplinks across nine wiring closets. Phase 1 work must be completed and accepted no later than July 31, 2027. Bidders must attend a mandatory pre-bid meeting on November 5, 2026, at 9:00 a.m. EST across two South Charleston locations. Questions are due by November 10, 2026, at 1:00 p.m. EST, and digital submissions via email or online are due November 17, 2026, by 12:00 p.m. EST. An evaluation committee will score proposals out of 100 points, allocating 25 points each to the site survey, experience, equipment and implementation plan, and price, with a minimum technical threshold of 56.25 points required to qualify for price scoring.
Buyer and opportunity details
- Client
- BridgeValley Community & Technical College
- Solicitation No.
- BV2627-0003
Scope of work
- Replace existing Meraki MR46 access points with Wi-Fi 7 capable access points supporting the 6 GHz band
- Replace all existing CAT6 cabling serving access points with new CAT6a cabling, including dual drops for high-density zones
- Install new dedicated access switches (Cisco Catalyst C9300-24UX-M or equivalent) providing mGig and UPoE capability
- Provide dual 10 Gbps uplinks from each new access layer switch to two separate members of the existing switch stack
- Conduct a wireless site survey to validate access point placement, high-density zones, and cabling requirements
- Provide Meraki MR Enterprise licensing for new access points and Meraki Catalyst 9300-M Enterprise licensing for switches
- Furnish CAT6a cable test/certification results for all new cable runs
- Deliver a survey report, final design recommendation, and as-built documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality and Thoroughness of Proposed Site Survey | 25 Points Possible |
| Experience and Qualifications | 25 Points Possible |
| Proposed Equipment and Implementation Plan | 25 Points Possible |
| Price | 25 Points Possible |
Minimum qualifications
- Compliance with requirements of the West Virginia Secretary of State and possession of a business license
- Proper registration with any State agency that may require registration, including WV Purchasing Division (WV-1)
- Description of at least three (3) comparable wireless network implementations
- Provision of at least three (3) client references for comparable enterprise wireless deployments
- Identification of key personnel including roles, qualifications, certifications, and relevant experience
- Attainment of a minimum technical score of 56.25 out of 75 points to be eligible for price evaluation
Documents to include with your response
- Technical Proposal
- Separate Price List (itemized for Phase 1 and Phase 2)
- Exhibit A Designated Contact
- Exhibit B Addendum Acknowledgement
- Exhibit C WV-96 Addendum to Vendor's Standard Contractual Forms
- Exhibit D Purchasing Affidavit
- Exhibit E Debarment Certification
- Exhibit F Disclosure of Interested Parties to Contracts
- Exhibit G W-9 Request for Taxpayer Identification Number and Certification
- Exhibit H WV-1 Vendor Registration and Disclosure Statement
Key dates
- Release of RFP
- 10/26/2026
- Mandatory Pre-Bid Meeting
- 11/05/2026, 9:00 a.m. EST
- Question Deadline
- 11/10/2026, 1:00 p.m. EST
- Addendum/Response to Questions
- 11/13/2026, 1:00 p.m. EST
- Proposals Due
- 11/17/2026, 12:00 p.m. EST
- Bids Publicly Opened and Read Aloud
- 11/17/2026, 1:00 p.m. EST
- Target Award Date
- 12/08/2026
- Phase 1 Completion Deadline
- 07/31/2027
How to submit
- Method
- Electronic via email or mailed/hand-delivered hard copy
- Instructions
- Send electronic submissions to [email protected] with subject line 'Wi-Fi 7 Network Upgrade – RFP BV2627-0003 – DUE 11/17/2026'. For mailed/hand-delivered submissions, send one original and four copies to Office of Fiscal Affairs, 2001 Union Carbide Drive, Suite 305, South Charleston, WV 25303. Price list must be submitted separately in a sealed envelope or separate email attachment labeled 'Price List'.
Contract details
- Term
- Phase 1 commences upon contract execution and must be completed by 07/31/2027; Phase 2 is contingent upon future funding and written authorization
- Place of performance
- BridgeValley Community & Technical College campus facilities across two buildings (including 1201 Science Park Drive and 2001 Union Carbide Drive), South Charleston, WV 25303
- Insurance and bonding
- Liability insurance for loss, damage, or injury of third parties naming BridgeValley Community and Technical College as additional insured; fire insurance and extended coverage at actual cash value; and cyber and privacy liability coverage.