About this opportunity
AI summaryPikes Peak State College seeks quotes for a commercially available, cloud-based software solution to support the administration of VA and military education benefits for veteran and military-connected students. The platform must operate offsite, integrate with Ellucian Banner Software, and provide Single Sign-On for students and staff while consolidating benefit data, certification workflows, tracking, and tuition calculations. Eligibility is limited to onshore USA organizations. Interested respondents must email quotes to [email protected] by November 18, 2026, at 2:00 PM MST, using the designated subject line format. The college will evaluate acceptable quotes to determine the response most advantageous to the State, with price or cost serving as the primary consideration alongside sample quality and delivery lead time. The contract period will run for one year, and the awarded vendor must provide proof of good standing with the Colorado Secretary of State and required insurance certificates.
Buyer and opportunity details
- Client
- Pikes Peak State College
Scope of work
- Integration with Ellucian Banner Software and support for student and staff Single Sign On (SSO)
- Student features for submitting certification requests, tracking certification progress, uploading documents, and viewing communication history
- Staff tracking of enrollment and certifications with case notes, case assignments, and action audit histories
- Customizable institution certification request forms with specific questions per benefit type and staff modification abilities
- Monitoring and alerts for enrollment changes, student program changes, and academic/residency/military status changes impacting certification
- Tuition and fee calculation supporting institutional fee exceptions across multiple benefits, plus compliance monitoring and audit capabilities
- Administrative tools including workload/task management, metrics, executive dashboards, and exportable reporting functionality
- Integrated bulk and individual email and text communications, plus vendor implementation, ongoing maintenance, and system updates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price/cost | Primary consideration |
| Sample quality | Not specified |
| Lead time for delivery | Not specified |
Minimum qualifications
- Proof of Good Standing with the Colorado Secretary of State prior to contract execution
- SDVOSB respondents must submit certification issued through the U.S. Small Business Administration, be incorporated/organized in CO or maintain a CO office
- Compliance with §§24-85-101, C.R.S., et seq., and Level AA of the Web Content Accessibility Guidelines (WCAG)
Documents to include with your response
- Exhibit A – Quote Response Sheet
- Specifications attached to bid for equivalent bids
- Exhibit B – IRS Taxpayer Identification Form
- Exhibit C – PERA Retiree Questionnaire
- Written statement regarding performance or subcontracting outside Colorado or the United States
- SBA certification documentation (if claiming SDVOSB status)
- Written disclosure of potential or actual conflicts of interest
- Confidential/proprietary justification and redacted quote copy (if applicable)
Key dates
- Publication Date
- November 5, 2026
- Quote Submission Deadline
- November 18, 2026, 2:00 PM MST
- Estimated date for award selection and notification
- November 25, 2026
- Desired Contract or Purchase Order start date
- December 1, 2026
How to submit
- Method
- Instructions
- Submit via email to james gellenbeck at [email protected] with subject line Quote submission from (Insert Respondent Name) for PPSC DQ 27-002, CLOUD-BASED SOFTWARE SOLUTION FOR MILITARY PROGRAMS, using one or more attachments of commonly accessible file types.
Contract details
- Term
- December 1, 2026, through June 30, 2027, with college option to renew for an additional four (4) fiscal periods, not to exceed five (5) years maximum
- Set-aside / preference
- Goal of at least 3% of all contracts by dollar value awarded to SDVOSBs
- Place of performance
- Centennial Campus – 5675 S. Academy Blvd., Colorado Springs, CO 80906
- Insurance and bonding
- Awarded Respondent must submit certificate(s) of insurance evidencing coverage as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions prior to execution.