About this opportunity
AI summaryThe agency seeks creative partners, event professionals, and innovative service providers to support the 2027 Summit. Requested services and products include photography, videography, event décor, audio/visual production, technical support, printing, signage, promotional products, and event merchandise. Additional scope encompasses attendee, speaker, and sponsor gifts, entertainment, transportation, logistics support, wellness experiences, social media content creation, interactive engagement activities, and custom installations. Eligibility is restricted to onshore USA organizations only, and performance of the work will take place offsite.
Buyer and opportunity details
- Client
- North Dakota Women’s Business Center (NDWBC) powered by Center for Technology and Business (CTB)
Scope of work
- Photography and videography
- Event décor
- Audio/visual production and technical support
- Printing and signage
- Promotional products, event merchandise, and gifts
- Entertainment, live experiences, and interactive attendee engagement activities
- Transportation and logistics support
- Wellness, mindfulness, and self-care experiences
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Submission of all proposals by the stated deadline | Not specified |
| The perceived ability for the proposing company's ability to deliver their services | Not specified |
| The proposing company’s prior performance delivering such services as demonstrated by customer satisfaction | Not specified |
| Availability of sufficient high-quality personnel with the required skills for the proposed approach | Not specified |
| The overall cost of the proposal | Not specified |
Minimum qualifications
- Experienced in supporting conferences, retreats, leadership events, or other large-scale gatherings
- Availability during Summit dates and times as required by the scope of work
- Availability to participate in regular planning meetings starting January 6, 2027
- Availability of sufficient high-quality personnel with required skills
Documents to include with your response
- Cover Letter with summary of interest, qualifications, and contact information
- Experience and Background describing services offered and relevant experience
- Proposed Approach explaining collaborative approach and relevant work
- Pricing Proposal with all upfront fees
- References (2–3 professional references with cell phone numbers and emails)
- Photos of previous work like this (if applicable)
- Written testimonials from clients worked with (if applicable)
Key dates
- RFP Released
- Oct 15, 2026
- Q&A Period
- Oct 15-Nov 20, 2026
- Proposals Due
- Nov 20, 2026
- Interviews (if applicable)
- Dec 4-14, 2026
- Notice of Intent to Award
- Dec 16-23, 2026
- Contract Finalization
- Dec 28-30, 2026
- Contract Start
- Jan 6, 2027
- Project Start
- Jan 6, 2027
- Summit Dates
- May 4-6, 2027
- Project End
- May 6, 2027
How to submit
- Method
- Instructions
- Email Sadie in PDF format named with your first and last name followed by MedoraSummit 2027RFP.pdf.
Contract details
- Term
- January - May 2027 (Contract Start Jan 6, 2027; Project End May 6, 2027)
- Place of performance
- Medora, North Dakota
- Funding
- combination of federal, state, local, sponsorships and private funding