About this opportunity
AI summaryThe City of Aspen seeks proposals from qualified firms to establish and manage a citywide logo wear, apparel, and promotional merchandise program. The selected vendor must provide an online ordering platform, branded merchandise management, fulfillment services, and reporting capabilities with department-level purchasing and budget controls. Eligibility is limited to onshore United States organizations. Offerors must submit proposals as a single PDF or Word document through Bidnet Direct by 2:00 PM MDT on December 7, 2026. A non-mandatory pre-proposal conference is scheduled via Microsoft Teams for November 18, 2026, and final questions are due by November 30, 2026. Evaluation criteria include experience weighted at 20% and pricing structure weighted at 20%.
Buyer and opportunity details
- Client
- City of Aspen
- Solicitation No.
- 2026-337
Scope of work
- Department-specific ordering capability with individual storefronts and catalogs
- Department-level billing, cost-center coding, and financial reporting controls
- Configurable purchase approval workflows and spending controls
- Broad catalog of apparel, PPE, workwear, and promotional merchandise
- Inclusive sizing and adaptive product options
- Sustainable procurement practices and environmentally responsible sourcing
- Flexible branding accommodating multiple City logos and sub-brands
- Dedicated, secure, ADA-compliant online storefront
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Functionality and Program Capabilities | 25% |
| Experience | 20% |
| Pricing Structure | 20% |
| Product Selection | 15% |
| Project Sustainability | 10% |
| Account Management | 10% |
Minimum qualifications
- Qualified firms experienced in providing municipal, government, or enterprise apparel and promotional merchandise programs
- Ability to comply with Title II of the Americans with Disabilities Act (ADA) accessibility requirements
- Implementation of an employment nondiscrimination policy meeting City standards
Documents to include with your response
- Section 1 Introduction (firm introduction, key staff, and contact person)
- Section 2 Qualifications and Experience (case studies and government implementation examples)
- Section 3 Technical approach (storefront, ordering workflows, controls, reporting, and sustainability)
- Section 4 Product Portfolio (apparel, PPE, promotional products, brand partnerships, and sizing)
- Section 5 Pricing Proposal (setup, storefront fees, product pricing, fulfillment, and shipping costs)
- Diversity and inclusion information and/or certifications
Key dates
- Pre-proposal conference
- November 18th 2026 at 11:00AM MDT
- Final Questions Due
- November 30th
- Proposals due
- 2:00 PM MDT, December 7th 2026
- Internal Evaluation
- TBD
- Demo
- TBD
- Final Award
- TBD
- Council Approval
- TBD
How to submit
- Method
- Electronic via Bidnet Direct
- Instructions
- Upload a single PDF or Word document to www.bidnetdirect.com. The file name must include the City project number and offeror's name.
Contract details
- Place of performance
- Aspen, CO