About this opportunity
AI summaryThe Kansas Secretary of State's Office seeks a project manager for a statewide voter registration database and election management system. The selected contractor will assist in vendor identification, selection, and implementation, which includes evaluating the existing contract, surveying other states, and leading stakeholder meetings to define requirements and contract criteria. Offsite responsibilities also encompass evaluating post-implementation system performance and surveying stakeholders to recommend future enhancements. Only onshore USA organizations with approved State of Kansas bidder registration before closing may bid. Bidders must submit separate technical and cost proposals either electronically to [email protected] or by courier on separate flash drives no later than December 10, 2026, at 2:00 PM CST. The contract term runs from the award date through December 31, 2028, with an option to renew for one twelve-month period, and the State will award by line item or group total.
Buyer and opportunity details
- Client
- Kansas Secretary of State's Office
- Solicitation No.
- EVT0010987
Scope of work
- Gather requirements, develop criteria and technical specifications, evaluate current contract, and survey other states
- Assist in vendor selection, review submissions, ensure contract alignment with technical specifications, and assist with negotiations
- Oversee contract execution, create detailed project plans, manage benchmark-tied payments, and establish performance standards
- Assist in managing non-routine matters during implementation, including contractual issues or disputes
- Provide regular reporting, hold bi-weekly status meetings during implementation, and hold at least monthly meetings post-implementation
- Lead end-user acceptance testing and coordinate testing activities with vendor and SOS staff
- Assess post-implementation system performance, gather stakeholder feedback, and prepare reports with enhancement recommendations
- Facilitate third-party comprehensive security assessments before and after implementation, and facilitate annual reviews of system security
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost | Not specified |
| Experience in providing like services | Not specified |
| Response format as required by this RFP | Not specified |
Minimum qualifications
- Mandatory Bidder Registration with the State of Kansas approved before the bid closing date
- Invitation to bid requested from Procurement Officer prior to bid submission
- Established business with at least 10 years of experience providing project management services
- Minimum of five (5) years continuous active participation in the applicable industry
- Substantive experience in the contract negotiation process
- Willing and able to participate in significant in-person meetings and travel to Kansas as required
- Experience interacting with C-suite executives, vendors, and state and local elected officials
Documents to include with your response
- Signature Sheet
- Tax Clearance Certificate
- Immigration Reform and Control Certification
- Policy Regarding Sexual Harassment
- Boycott of Israel
- Transmittal Letter
- Certification of Procurement
- Bidder Information, Qualifications, and Experience
- Timeline, Methodology, and References
- Cost Sheet
Key dates
- Date Posted
- November 5, 2026
- Notification of inadvertent restrictions or limits to bidding due
- no later than five (5) business days prior to the bid closing date
- Closing Date
- December 10, 2026, 2:00 PM CST
How to submit
- Method
- Email or courier
- Instructions
- Email to [email protected] (max 20MB per email) with EVT0010987 and company name in subject line, or courier one electronic software version on separate flash drives for technical and cost proposals in sealed envelopes to Office of Procurement and Contracts, 900 SW Jackson Street, Room 1001 North, Topeka, KS 66612.
Contract details
- Term
- Date of Award through December 31, 2028 (With the option to renew for one (1) additional twelve-month period)
- Place of performance
- Kansas (includes travel to Kansas for significant in-person meetings)
- Insurance and bonding
- No monetary bid guarantee required. Upon request, Contractor shall present an affidavit of Worker's Compensation, Public Liability, and Property Damage Insurance.