About this opportunity
AI summaryThe Suffolk County Water Authority seeks qualified onshore United States vendors to provide enterprise resource planning solution architecture services for a one-year contract term. The selected vendor will define the application strategy, target architecture, and implementation roadmap to prepare the buyer to procure a systems integrator. Additional duties include transformation management, an organizational readiness assessment, SAP Customer Experience utilities expertise, and final stakeholder validation sessions. Bidders must submit proposals electronically through BidNet Direct by 11:00 a.m. on December 2, 2026. A virtual pre-bid conference is scheduled for November 17, 2026, and questions must be submitted via BidNet Direct no later than 11:00 a.m. on November 23, 2026. Proposals will be scored up to 100 points, focusing on utilities sector understanding, technical expertise, qualifications, references, and overall cost.
Buyer and opportunity details
- Client
- Suffolk County Water Authority
- Solicitation No.
- 1708
Scope of work
- Assess business processes using a water utility process taxonomy covering core value chain and enabling functions
- Identify business requirements from the utility to support future state ERP capabilities
- Develop a business process master list (BPML)
- Document pain points, process and capability gaps, and unique future-state requirements
- Develop a multi-year business case and total cost of ownership model
- Prepare and deliver an executive readout summarizing findings and recommendations
- Hand over all working artifacts to SCWA in editable form
- Provide sufficient scope, requirements and supporting materials to issue a vendor RFP
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of the Utilities Sector | 20 points |
| Technical Expertise | 20 points |
| Methodology and Approach | 20 points |
| Relevant Experience and References | 20 points |
| Independence and Alignment | 10 points |
| Cost-Effectiveness | 10 points |
Minimum qualifications
- Experience with implementation best practices and knowledge of utility-sector technical requirements
- Experience in providing transformation management, QA, risk management, and value realization services
- SAP Customer Experience product portfolio Utilities expertise
- Experience reviewing and guiding change management approaches in complex environments
- Examples of experience and references for comparable work
Documents to include with your response
- Form of Offerer Disclosure of Prior Non-Responsibility Determination (Exhibit A)
- Suffolk County Water Authority Disclosure Form (Exhibit A1)
- Affirmation of Understanding and Compliance (Exhibit B)
- Insurance Carrier or Agent's Acknowledgment (Exhibit C)
- Contact Information Document (Exhibit D)
- Contract Pre-Qualification Statement (Exhibit E)
- Proposer Acknowledgement of RFP Requirements (Exhibit F)
- BidNet Excel Spreadsheet pricing sheet
Key dates
- RFP Transmitted to Proposers
- November 5, 2026
- Virtual Pre-Bid Meeting link request deadline
- 11/16/2026
- 90 Minute Virtual Pre-Bid Meeting
- 11:00 a.m. to 12:30 p.m. on Tuesday, November 17, 2026
- Close of Contractor Questions
- November 23, 2026 not later than 11:00 a.m.
- Proposals due
- December 2, 2026 11:00 a.m. EST
- Contract Award Date
- TBD
How to submit
- Method
- Electronic submission via BidNet Direct
- Instructions
- Submit proposals online at www.BidNetDirect.com/new-york. Physical deliveries, facsimiles, or emails of unsealed proposals will not be accepted. Pricing quoted must be input on the BidNet Excel spreadsheet.
Contract details
- Term
- Commences upon execution by both parties and shall remain in full force and effect for the term specified in the contract
- Insurance and bonding
- Coverage from an admitted NYS carrier rated A- by Best's. Includes Comprehensive Automobile Liability, Commercial General Liability, Professional Liability, and NYS Workers' Compensation, with SCWA named as Additional Insured.